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FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 11th October 2011 in the Lower Hall, Village Centre, New Hill, Farnsfield.

Present
Cllrs. K Clarke, R Davis, A Farr, L Selby (Chair), P Smith, B McDowall,
E Holt.

Also present M Salt,

Apologies for absence
Apologies were received and accepted from Cllr R Reeves, L Weaver, PJ Elliott, M Hamilton

Welcome
The Chairperson welcomed Elaine Holt to the Council. Declaration of acceptance of office having been completed.

Farnsfield Youth Project
The Council received a presentation from Sean Ryan regarding the provision of a mobile youth project vehicle to visit Farnsfield on a fortnightly basis from 6pm – 8pm to engage young people on off street activities, games etc.

The vehicle was brought to the village and its facilities presented to the Councillors.
The project received unanimous support and Sean agreed to keep the Council appraise regarding the response to the project.
It was suggested that the most ideal location would be Parfitt Drive car park.

Christmas Lights
Robert Griffiths of Civic Pride attended the meeting, at the request of the Council, and discussed potential schemes to install Christmas lights in the village. It was agreed that he would compile a scheme with costs available for consideration at the next meeting on 25th October 2011.

Declarations of Interest
None

Planning applications

11/01270/FUL – demolition of existing detached bungalow and erection of a replacement detached dwelling at Holly Grove, Tippings Lane, Farnsfield
Application supported.

11/00945/FUL – application to erect a single storey extension to the front of Maythorne Lodge, Far Back Lane, Farnsfield
Application supported.

11/01334/FUL – application to erect a two storey side extension and single storey rear extension at Appledorne, Broomfield Lane, Farnsfield.
Application deferred due to there being no plans on N&SDC website

The decisions made by Newark & Sherwood District Council were noted.

A discussion took place to update developments regarding the proposed development of Lady Goodwin’s Corner and the request for a Skate Park.

The meeting closed at 9.10pm.

FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 27th September 2011 in the Lower Hall, Village Centre, New Hill, Farnsfield.

Present
Cllrs. K Clarke, R Davis, A Farr, M Hamilton (Chair), L Selby, P Smith,

Also present M Salt, Co Cllr A Stewart and Dist Cllr B Laughton

Apologies for absence
Apologies were received and accepted from Cllr R Reeves, L Weaver, PJ Elliott, B McDowall

Standing Orders were suspended at 7.32pm.

The Clerk provided an update regarding the progress of the funding application for Lady Goodwin’s Corner. He said that he had met with Phil Beard and agreed the level of consultation to be undertaken, copies of the plans in the Village Centre, on notice boards and to St Michael’s School, letters of support would be required and a contribution from all parties involved including the Tennis Club.
Cllr Stewart said that he had received and signed the funding application under the LIS scheme; the Clerk is progressing the WREN application in consultation with Phil Beard.

Cllr Stewart stated that the ‘icing notice’ signs would be installed on Mansfield Road, the Clerk commented that the bus stop on Mansfield Road had been installed by NCC.

Cllr Laughton/Cllr Stewart commented upon the 50mph speed limit installed on the A614/A6097 stating that the preferred option was to install average speed cameras but these could not be installed unless a 50mph limit was in place. The long term plan is to have a 60mph limit.

Cllr Laughton stated that the LD Framework had been adopted by Newark and Sherwood District Council requiring the provision of 33 additional houses in Farnsfield instead of the estimated 200 in the previous framework.

A discussion took place regarding violations of the 30mph speed limit on Mansfield Road and the feasibility of installing an interactive sign. Cllr Stewart agreed to look into the matter with an understanding that the Parish Council could make a financial contribution towards the estimated cost of £3,500 per sign.

Standing Orders were re-instated at 8.05pm.

Minutes of previous meetings
The minutes of the meeting held on 26th July 2011 were proposed for acceptance by Cllr Davis, seconded by Cllr Smith and agreed.
The minutes of the meeting held on 13th September 2011 were proposed for acceptance by Cllr Smith, seconded by Cllr Farr and agreed.

Declarations of interest
None

Co-option of Councillor
The Clerk reported that following advertisement in the village to fill the vacant seat following the May election he had received one application from Elaine Holt. Cllr Davis proposed that Elaine Holt be co-opted to the Council, seconded by Cllr Smith and agreed unanimously.

Recreational areas
• Memorial Recreation Ground – the Clerk reported that he had met with WKW Tree specialists and surveyed the trees on the site. It had been agreed that some severe pruning was required to remove the overhanging branches and dead wood. Estimate to be forwarded. (It was also noted that Cllrs Laughton and Armstrong – N&SDC were involved in consultation with neighbours regarding the state of the trees). No other issues on the site.
• Wilson’s Field – no problems to report.
• Parfitt Drive – no problems on the play area. This area was also surveyed by WKW and it was agreed that the Chestnut trees along the road required removing and replacing due to disease and the entire site coppicing. Estimates awaited. The Clerk suggested that seating be installed around the electricity junction box to prevent further impact damage to the box – the damaged box being replaced at a cost of £950, this was proposed by Cllr Davis, seconded by Cllr Clarke and agreed.
• The Acres – no problems, the football pitch is beginning to recover. It is proposed that the tree work in the woodland area is limited to work to service the damaged trees in view of the amount of work required at MRG and Parfitt Drive.

Footpaths and Highways
Cllr Davis commented that weeds were growing in the gutters and in some places on the road surface.

Parish Plan Reports
Planning –N&SDC consultative meeting to be held on 21 October 2011 at the Village Centre.
Education and sport – update re Lady Goodwin’s Corner proposals earlier in the minutes
Environment and tourism – consideration of the installation of Christmas lights in the village – more details to be available later.
Transport –Bus shelter on Mansfield Road installed
Communications –newsletter to be compiled to include the consultation for Lady Goodwin’s Corner proposals.

Correspondence
Various items of correspondence were circulated at the meeting.

Finance reports
• Accounts – the Clerk went through the list of accounts previously circulated to members. The list comprised of 22 payments amounting to £8814.61. This was proposed for acceptance by Cllr Smith, seconded by Cllr Selby and agreed.
• S137 Grant application – An application for a grant of £250 is received from Farnsfield First Responder. Cllr Clarke proposed that it be paid, seconded by Cllr Farr and agreed.

Planning applications
None received

The planning applications received from Newark and Sherwood District Council were noted.

Community Safety Group
No matters to report

Village Centre
No items

Agenda items for the next meeting
None

The meeting closed at 9.10pm.

FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 13th September 2011 in the Lower Hall, Village Centre, New Hill, Farnsfield.

Present
Cllrs. K Clarke, R Davis, A Farr, M Hamilton (Chair), R Reeves, L Selby, P Smith, L Weaver
M Salt, Clerk, Co Cllr A Stewart, Dist Cllr. B Laughton.

Apologies for absence
Apologies for absence were received and accepted from Cllrs. PJ Elliott and B McDowall.

Skatepark proposals – presentation
Sam Turpin, Benny Meyrick and Matt Finnegan (Thomas Burton unable to attend) gave a presentation to the Council for proposals for a skate park in Farnsfield
The presentation was well received and it was agreed that Cllr Clarke should lead on the project and scope out some firm plans and costs. Cllr Smith also agreed to assist.
It was considered that the proposal could be included in the funding applications for Lady Goodwin’s Corner development.

Planning applications
The following planning applications were considered:

11/01103/FUL – proposed residential development of 4 bungalow dwellings at Silverwood, Broomfield Lane, Farnsfield
Application supported – concern expressed regarding insufficient off street parking and potential parking problems in a busy area at morning and afternoon school times.

11/00873/FUL– erection of single wind turbine, 50m hub height, 77m to blade tip at Baulker Poultry Farm, Baulker Lane, Farnsfield
Application supported

11/01180/FUL – erection of recreational building at Wheelgate Park, White Post, Farnsfield.
Application supported

11/01156/FUL – erection of wind turbine (50 m to hub, 67m to tip) and transformer kiosk at Combs Farm, Combs Lane, Farnsfield.
Application supported

11/00968/FUL – change of use from barn to ancillary residential accommodation to existing farmhouse at Forest Farm, Mansfield Road, Farnsfield.
Application supported.

To note Planning Decisions of Newark & Sherwood DC
Decisions received from Newark & Sherwood DC were noted.

Appraisal of the proposals for development of Lady Goodwin’s Corner.
The Clerk informed the meeting that he had met with representatives from three organisations and had requested proposals for the development of Lady Goodwin’s Corner incorporating the ‘kidzone’ and children’s play equipment.
He produced the three schemes and stated that the costs ranged from £55,000 to £100,000 but were only suggestions and not a final scheme proposal. He also stated that he and Cllr Hamilton had met with representatives of the Tennis Club and informed them of progress the previous Friday.
It was agreed that the Clerk use the outline proposals as a base for the funding applications to Notts. County Council. District Council and WREN.

The meeting closed at 8.50pm.

FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 26th July 2011 in the Lower Hall, Village Centre, New Hill, Farnsfield.

Present
Cllrs.  K Clarke, R Davis, PJ Elliott, A Farr, M Hamilton (Chair), B McDowall,   L Selby, P Smith, L Weaver
M Salt, Clerk,  Co Cllr A Stewart, Dist Cllr. B Laughton.

Also present Co Cllr A Stewart and Dist Cllr N Armstrong

Apologies for absence
Apologies were received and accepted from Cllr R Reeves

Standing Orders were suspended at 7.31pm to allow public discussion.

Cllr Armstrong informed the meeting that the planning application had not been approved on the grounds that objections were made by District Councillors to preserve public open space.

Cllr Stewart stated that a notice would be installed on Mansfield Road in time for the winter to advice motorists of icy conditions.

Cllr Armstrong stated that she had been in touch with the Head of Planning at N&SDC regarding the overgrown trees adjacent to Lady Goodwin’s Corner; a TPO was in place and she and Cllr Laughton had met with neighbours to discuss the issues.

Cllr Stewart stated that speeding vehicles on Mansfield Road was raised at the last Safer Neighbourhood meeting.

Cllr Elliott provided an update regarding his negotiations regarding the Tennis Club proposals and the development of Lady Goodwin’s Corner.
He said that he had contacted Phil Beard N&SDC regarding the outline plans for the area; he was advised by PB that there were different sizes for the ‘kidzone’ and had looked at the mid-sized one at a potential cost of £11,000 + VAT, with a practice wall and no fencing. Site plans had been requested by the end of July 2011.
It was agreed that the Tennis Club had requested the full sized area with fencing. Cllr Stewart stated that potential funding could come from the County Council Local Improvement Scheme, supported by donations from the Parish and District Councils; match funded by a bid to WREN.

The fencing at the Tennis Club will be moved in the next week, the courts resurfaced within the next 2 years and the lights improved by Chrstmas; all funded by the Tennis Club.
Cllr Elliott re-iterated that the Lady Goodwin’s Corner project was a community one not a Tennis Club one, and the facilities would be available to all.

Steve Dennis complained regarding the state of the road on the Ridgeway and was advised to contact NCC via their website.

Standing Orders were resumed at 8.03pm.

Minutes of the previous meetings
The minutes of the meeting held on 28th June 2011 were proposed for acceptance by Cllr Elliott and seconded by Cllr Farr and agreed.

Declarations of Interest
None

Recreation Grounds

1. Memorial Recreation Ground – no items raised; the proposals made by the Tennis Club were discussed earlier in the meeting.
2. Acres – no matters arising
3. Parfitt Drive – No items to report
4. Wilson’s Field – No items to report

Footpaths and highways
Cllr Davis reported that the sewers on Cockett Lane/Main Street/Beck Lane were blocked and were being dealt with by Severn Trent.

Parish Plan Reports
Planning –No matters to report.
Education and sport – no reports
Environment and tourism – the Clerk asked Cllr McDowall to liaise with Judith Milnes, Local History Society, regarding her request for the use of notice boards.
Transport –No items
Communications –newsletter circulated.

Correspondence
The Clerk circulated items of correspondence for noting.

Finance
Accounts – The Clerk commented on the accounts circulated previously containing payments amounting to £4733.35p; these were proposed for acceptance by Cllr Davis and seconded by Cllr Elliott and agreed.

Planning applications

11/00924/FUL – application for the installation of 14 photovoltaic panels on house and extension roofs at Pilgrims Progress, Far Back Lane, Farnsfield
Application supported

11/00936/ADV – replacement of pub signage at The Red Lion Public House, Main Street, Farnsfield
Application supported

11/00749/FUL – application for the erection of a two storey extension and conservatory to the rear, pitched roof over flat roof to side and front and porch to front at Cherry Trees, Far Back Lane, Farnsfield.
Application supported

Community Safety Group
Cllr Selby reported that there was no much happening at present and had nothing to report.

Village Centre
The Clerk informed the meeting that the County Council was seeking volunteers to increase the opening times of the library; they had 3 volunteers to date and an advertisement was in the Parish Newsletter.
Work would commence in the library during the summer break to install the automatic recording machines and undertake some minor alterations.

Consideration of the proposals to re-develop Lady Goodwin’s Corner, Memorial Recreation Ground
Update provided earlier by Cllr Elliott.

Agenda Items for the next meeting
None raised.

The meeting closed at 9.22pm.

FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 28th June 2011 in the Lower Hall, Village Centre, New Hill, Farnsfield.

Present
Cllrs.  K Clarke, R Davis, PJ Elliott, A Farr, B McDowall,  R Reeves, L Selby (Chair), P Smith, L Weaver
M Salt, Clerk,  Co Cllr A Stewart, Dist Cllr. B Laughton.

Apologies for absence
Apologies were received and accepted from Cllr. M Hamilton.

Minutes of previous meetings
The minutes of the meeting held on 24 May 2011 were proposed for acceptance by Cllr Elliott, seconded by Cllr Davis and agreed.

Standing Orders were suspended at 7.33pm.
Cllr Stewart stated that he was aware that the letter sent by Jo Horton regarding the pavement on Station Lane had been handed to Cllr Laughton. It was accepted that the pavement was not in a perfect state but did not warrant immediate attention.
He referred to the meeting held with the Tennis Club and other representatives and said that he was of the view that Phil Beard had left the meeting with a different view of what was required and some liaison was necessary to get things back on track. After some discussion it was agreed that Cllr Elliott should lead on behalf of the Council and liaise with Phil Beard with a view to getting a report top the meeting to be held in July.
Lesley Healey was in attendance from the Tennis Club.

Cllr Davis stated that there was a problem with blocked drains on Cockett Lane at the junction with Mansfield Road, this has been reported to NCC.

Standing Orders were re-instated at 7.53pm.

Declarations of Interest
None

Recreation Grounds

1. Memorial Recreation Ground – no items raised; the proposals made by the Tennis Club were discussed earlier in the meeting.
2. Acres – The Clerk stated that he had received an invoice for the work on the football pitch but it appeared that more work was required and there was no evidence that the ground had been re-seeded; confirmed by Cllr Reeves. He would pursue this with Ulyetts. Cllr Clarke said that she had been approached by a resident concerning litter, drinking and furniture left at the Acres.
3. Parfitt Drive – No items to report
4. Wilson’s Field – No items to report

Footpaths and highways
Station Lane was covered earlier.
Comments were made regarding the need to cut back the nettles etc on several paths in the village.
The weeds require treatment on Sunnyside – NSDC to deal.
Overgrown hedges at Farnsfield Lodge, Wheatsheaf and Rose Cottage.
The bricks from a vandalised wall are still in Footpath 9, Neddy’s Jitty.
Branston Avenue/Ridgeway Close, the road appears to be collapsing into a drain.

Parish Plan Reports
Planning – The Clerk stated that he had sent a letter to NSDC Planning regarding the application at The Wickets. No other matters.
Education and sport – no reports
Environment and tourism – the Clerk asked Cllr McDowall to liaise with Judith Milnes, Local History Society, regarding her request for the use of notice boards.
Transport – bus stop opposite Allsorts being repaired; the bus stop on Mansfield Road being replaced; both by NCC.
Correspondence – the newsletter to be re-drafted and made ready for circulation.

Finance
Accounts – The Clerk commented on the accounts circulated previously containing payments amounting to £4218.61; these were proposed for acceptance by Cllr Davis, seconded by Cllr Farr and approved.
Accounts for 2010-11 – The papers containing a breakdown and details of the accounts compiled by the Clerk and subject to audit by the Internal Auditor, Dennis Kenyon, were considered by the meeting. They were recommended for approval by Cllr Reeves, seconded by Cllr Smith and approved unanimously.
Sections 1 and 2 of the annual return were also completed and signed.
Freedom of information request – The Clerk informed the meeting that he had received a request for information regarding S 106 agreements and the amount the Council had spent on sport and sporting groups in the village over the past 20 years. A schedule was circulated with the papers for the meeting detailing the amounts received under S 106 and the amounts spent on children’s play equipment in replacement and repair since 2003. The request was from Sue Connor. Cllr Davis was of the view that the Council was only obliged to supply information for the past 6 years but it was agreed that the information compiled should be sent in reply. It was noted that whilst cash grants had been made to the Bowls and Tennis Clubs, no rent for the land was charged and if that were to have been the case both would have paid circa £25,000 each over the period. No grants had been made to the Cricket Club as there had been no requests and the Council owns the football pitches and charges rent for the teams using them.
The account balance remaining from the S106 grants is £18,812.84p
It was proposed that a summative response be sent as per the details provided by the Clerk; should further information be required the accounts are available for inspection or more detailed work could be undertaken over a period of time. Seconded by Cllr Reeves and agreed.

Standing Orders were suspended at 8.40pm to permit Dist. Cllr Laughton, who had joined the meeting to comment.

A brief discussion took place regarding planning matters and he was updated regarding the information provided to Cllr Stewart.

Standing Orders were re-instated at 8.46pm.

Planning applications
The following applications were considered:

11/00605/FUL – application for a pitched roof over existing garage and erection of timber carport at Greenfields, Quaker Lane, Farnsfield
Application supported.

11/00364/FUL – application to remove existing pan tiles and replace with new and remove existing cladding and replace with new at Limes Lodge, Chapel Lane, Farnsfield
Application supported.

Recent planning decisions made by Newark & Sherwood DC Planning Department/Committee were noted.

Community Safety Group
Cllr Selby provided an update from the meeting held at Farnsfield on 9th May 2011.
Most villages appeared to be having a ‘quiet period’ with only minor matters being discussed.
Cllr Selby asked if another Councillor could be nominated to attend in the absence of herself or Cllr Hamilton; Cllr Farr volunteered.

Farnsfield Village Centre
Cllr Clarke asked if the lighting could be checked and bubs/tubes replaced; the light switch in the Lower Hall to be replaced and the boarding on the disabled ramp to be completed during the summer break.

Consideration of the proposals to re-develop Lady Goodwin’s Corner, Memorial Recreation Ground – item adjourned to July awaiting reports to be considered.

Agenda items for the next meeting
None.

The meeting closed at 9.12pm.

FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 24th May 2011 in the Lower Hall, Village Centre, New Hill, Farnsfield.

Present
Cllrs.  K Clarke, R Davis (Chair), PJ Elliott, R Reeves, P Smith, L Weaver
M Salt, Clerk,  Dist Cllr. B Laughton.

Apologies for absence
Apologies were received and accepted from Cllrs. A Farr, M Hamilton,
L Selby, B McDowall.
Co Cllr A Stewart, Dist Cllr N Armstrong

Appointment of Chairman
Cllr Clarke proposed that Cllr Hamilton be re-elected for a further year (he had indicated would be agreeable to stand if proposed),  seconded by Cllr Smith and agreed unanimously.

Appointment of Vice Chair
Cllr Elliott proposed Cllr Selby (also indicated would accept the post if re-elected), seconded by Cllr Reeves and agreed unanimously.

The Chairman suspended Standing Orders at 7.33pm

Dist Cllr Laughton informed the meeting that following the recent election there was no overall control of the District Council, with Conservatives in a minority administrative role.

He stated that the Planning Committee resumed on 24th Mat 2011.

The clerk informed the meeting of the recent response from Notts. CC regarding the complaint made concerning the state of the footpath on Station Lane. A copy of the response was handed to Cllr Laughton for him to make further enquiries following the comment from NCC that the footpath was in an apparent satisfactory condition.

Cllr Laughton informed the meeting of the discussions with representatives of the Tennis Club, also attended by Cllr Stewart. He stated that a joint funding project was being considered involving Tennis Club proposals and the potential re-siting/replacement of play equipment.
Phil Beard of Newark and Sherwood DC had agreed to obtain a draft plan to include the Tennis Club proposals and relocation of the play equipment. Funding would not be available until 2012 but the proposals would require completing by September 2011.

He also stated that he was in consultation with Mike Catchpole, Newark & Sherwood DC regarding the state of the trees overshadowing the houses adjacent to the MRG play area and parts of the play area.

Standing Orders were resumed at 7.45pm.

Appointment of Committee members
Recreation Grounds Committee
Cllrs. K Clarke, A Farr, L Weaver and R Reeves.

Village Centre Committee
Cllr K Clarke, A Farr, P Smith

Finance and General Purposes Committee
Cllrs R Davis, PJ Elliott, P Smith, B McDowall

Representatives on Outside Committees
Football – Cllr R Reeves
Cricket – Cllr K Clarke
Bowls/Tennis – Cllr P Elliott
Church – Cllr K Clarke
Church Clock – Cllr R Davis
Snow Warden – Cllr L Weaver
Police Liaison – Cllr L Selby
Farnsfield Charity – Cllrs L Selby, P Smith and P Elliott

Minutes of previous meetings
The minutes of the meeting held on 26 April 2011 were proposed for acceptance by Cllr Reeves, seconded by Cllr Clarke and agreed.

The minutes of the meeting held on 10th May 2011 were proposed for acceptance by Cllr Clarke, seconded by Cllr Reeves and agreed.

Cllr Elliott requested that further clarification should be provided regarding the expenditure of S106 monies and a balance be produced to assist any future discussions and potential sums available for the replacement of play equipment.
He referred to the comments made by Cllr Laughton and stated that should the project go ahead there would be a requirement for funding contribution from the Parish Council in support of that from NCC and District Councils, plus other funding bodies.

Declarations of Interest
None

Recreation Grounds

1. Memorial Recreation ground – nothing reported
2. The Acres  - Damage caused to trees by youths building a camp in the woods.   
3. Southwell Road  - Nothing reported.
4. Wilson’s Field  - Nothing reported.

Footpaths and highways  -  Footpaths on Station Lane, response received from Notts. County Council stating that no action was required – passed to Cllr Laughton to follow up.
Acknowledgement received from Notts. CC regarding the request for a baffle to be placed in the street light outside Eaton House on Main Street plus the pruning of the tree on The Green.

Parish Plan
Planning – no items.
Education and sport – no report.
Environment and tourism – no items.
Public Transport – Acknowledgement received from Notts. CC regarding damage repair to the bus stop opposite Allsorts.
Communications – Newsletter to be published in /June following receipt of information regarding the library volunteer scheme.

Correspondence
The various items of correspondence were noted.

Finance
Accounts – The Clerk produced a schedule of payments made by BACS amounting to £9157.88, after scrutiny the schedule was proposed for acceptance by Cllr Elliott, seconded by Cllr Reeves and agreed.

S 137 Request
A request from St Michael’s School for £128 for the provision of DARE T shirts was proposed for acceptance by Cllr Elliott, seconded by Cllr Reeves and agreed.

Planning applications
The following applications were considered:

11/00463/FUL – demolition of existing detached bungalow and erection of a replacement detached dwelling at Holly Grove, Tippings Lane, Farnsfield
After some consideration it was agreed there were no grounds upon which to oppose the application nor was there a need for a site visit.
Comments were noted from local residents regarding the potential impact upon neighbouring premises and proposed roof height.
The application was supported.

11/00535/FUL – installation of a solar photovoltaic array to south facing slope of six detached single storey poultry sheds and erection of ancillary electrical equipment at Baulker Site Bungalow, Baulker Lane, Farnsfield
Application supported.

Community Safety Group
Update to be available at the next meeting.

Agenda items for the next meeting
Consideration of the recommendations from the Tennis Club proposals and meeting.

The meeting closed at 9.08pm.

FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 10th May 2011 in the Library, Village Centre, New Hill, Farnsfield.

Present
Cllrs.  K Clarke, R Davis, A Farr, M Hamilton (Chair), B McDowall, P Smith, L Weaver, L Selby
M Salt, Clerk.

Apologies for absence
Apologies were received and accepted from Cllrs. PJ Elliott and R Reeves.

Declarations of Acceptance of Office
All present signed the declaration of acceptance of office in the presence of the Clerk.
Declarations of interest were also completed.

The Chairman welcomed the new members of the Council, Cllrs. P Smith and L Weaver.

Planning applications
The following planning applications were considered:

11/00630/FUL – change of use from paddock land to residential to enable the creation of a hard surfaced tennis court with surround fencing at Farnsfield Hall, Blidworth Road, Farnsfield.
Application supported.

11/00646/FUL– application for a single storey front and rear extensions at 5 The Spinney, Farnsfield
Application supported.

There were no decisions from Newark & Sherwood District Council to note.

The Clerk informed the meeting that he had received a letter from Midlands Rural Housing stating that the land owned by Messrs Hazard at the rear of Greenacres, Brickyard Lane was the area selected for a scheme of affordable housing for 22 dwellings.

Cllr David requested that the tree on the Green be pruned and commented that weeds were growing in the gaps on the pavements.

The meeting closed at 8.12pm.

FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 26th April 2011 in the Lower Hall, Village Centre, New Hill, Farnsfield.

Present
Cllrs.  K Clarke, R Davis, PJ Elliott, A Farr, M Hamilton (Chair), FA Reynolds, R Reeves, B McDowall.
M Salt, Clerk, Co Cllr. A Stewart, Dist Cllr. B Laughton.

Apologies for absence
Apologies were received and accepted from Cllrs.GD Stafford,
L Selby and AD Jepson.

Declarations of Interest
Cllr Davis stated that he would abstain from voting when the application for an extension at The Chumleys, Brickyard Lane, was considered – neighbouring property.

Minutes of the previous meetings
The minutes of the meeting of 22 March 2011 were proposed for acceptance by Cllr Davis and seconded by Cllr Reeves and agreed.

The minutes of the meeting held on 12th April 2011 were proposed for acceptance by Cllr Reeves, seconded by Cllr Davis and agreed.

Standing Orders were suspended at 7.35pm.

Cllr Stewart informed the meeting that the triathlon route had been changed and the participants would now pass through Farnsfield 3 times along Cockett Lane, towards the A614 via the White Post. Little disruption to traffic was anticipated.

The road works in Edingley have now been completed.

P3 Footpaths agreements have now ceased but alternative arrangements are being made to support the maintenance of public footpaths, with more onus on the Parish Councils.

Farnsfield Library, the staff consultation is complete and progress is being made towards the recruitment of volunteers.

Cllr Reeves raised concerns regarding the condition of the footpaths on Station Lane stating that it is used by elderly people accessing the Health Centre and others who were finding it difficult to walk along a narrow uneven pathway. Cllr Stewart agreed to refer the matter to the Highways Department.

Comment was made that the street light outside Eaton Lodge, Main Street was shining into the property and a baffle was requested – the Clerk to pass this on to NCC Highways for attention.

Cllr Laughton made mention of the availability of Local Improvement Scheme Grants for improvements to facilities in the village, applications to be submitted to the County Council by September 2011.

He also informed the meeting that the appeal against the enforcement order to remove the caravan site at Edingley will take place on 29th May 2011. Cllr Armstrong is the District Councillor contact.

The Chairman agreed to take comments from Mr Stevens concerning the planning application at the Wickets, Brickyard Lane.
Mr Stevens stated that he had been unable to obtain the planning conditions regarding the Ridgeway Estate from Newark & Sherwood DC but he was aware that conditions were imposed regarding landscaping, open spaces. He maintains that should the development be allowed to take place on the land behind the Wickets considerable long term damage would be done to the existing trees and hedgerows on the side, mainly due to root damage caused by vehicles passing over the roots. He requested that a tree survey be undertaken.
Cllr Laughton agreed to progress this with Newark & Sherwood DC.

The planning application was then considered by the Council:

11/00541/FUL – proposed dwelling (re-submission) land to the rear of The Wickets, Brickyard Lane, Farnsfield
It was noted that the only difference from the previous proposal was the reduction by 1 metre in width of the proposed driveway encroaching on the open space at the side of the properties.
Cllr McDowall proposed that nothing had changed since the matter was considered at the previous meeting and recommended that the proposal was objected to on the same grounds; seconded by Cllr Reeves and agreed unanimously.

Members of the Tennis Club were present and Lesley Healey presented a summary of the current position having received the letter from the Parish Council refusing financial support. She expressed their disappointment and asked for assistance with the acquisition of a key from the Bowls Club. The Clerk stated that he had sent a letter to the Bowls Club requesting a key and to be kept informed if one was not produced.
Following a short discussion Cllr Stewart proposed that a meeting be arranged with himself, members of the District Council, Tennis Club and Farnsfield Parish Council representatives to consider how a fund raising application could be formulated; it was agreed that Cllr Stewart would make the necessary arrangements and advise everyone when a meeting date had been arranged.

Standing Orders were resumed at 8.25pm.

Recreation Grounds

1. Memorial Recreation ground – no comments
2. The Acres  - Cllr Reeves agreed to obtain paint and paint pavilion – no action taken to date.

    Padlocks for gates – being obtained.

1. Southwell Road  - The electricity junction box bent back allegedly by a vehicle on the pavement during the traffic controls on Southwell Road.
2. Wilson’s Field  - Graffiti on the boards in the multi play area to be cleaned off.

Footpaths and highways  -  report of hedges overhanging the footpath on Main Street at The Old School House and Rose Cottage.

Parish Plan
Planning – no items.
Education and sport – no report.
Environment and tourism – no items.
Public Transport – installation of bus stop on Mansfield road awaiting survey by NCC.
Communications – Newsletter to be published in May/June following receipt of information regarding the library volunteer scheme.

Correspondence
The various items of correspondence were noted.

Finance
Accounts – The Clerk produced a schedule of payments made by BACS amounting to £4459.69 and statements from the Co-operative Bank, internet banking and requested the preferred reporting option. The Council agreed to the circulation of a schedule of payments made with the F&GP Committee checking the accounts on a quarterly basis.

Audit 2010-11
The Clerk stated that the 2010-11 audit was well under way, the accounts were with the Internal Auditor with a view to finalising them prior to the end of May.

Planning applications

11/00464/FUL – application for the erection of one & half storey front extension to be used as a self contained annex to The Chumleys and erection of a single storey rear extension at The Chumleys, Brickyard Lane, Farnsfield
Application supported

11/00537/FUL – application to erect a new detached double garage and convert existing garage to games room at 9 The Spinney, Farnsfield
Application supported.

Community Safety Group
No items, meeting due 16th May 2011.
Report of damage to the wall alongside ‘Neddy’s Jitty’

Farnsfield Village Centre
No items to report.

Agenda items for the next meeting
None.

Vote of thanks
Cllr Davis proposed a vote of thanks to the three Councillors retiring at the election. Cllrs. GD Stafford and AD Jepson both serving 20 years on the Council and FA Reynolds, 28 years. This was supported unanimously.

The meeting closed at 9.27pm.

FARNSFIELD PARISH COUNCIL

ANNUAL PARISH MEETING 
REPORT 2010-2011

Councillors

The  Councillors are:
Matt Hamilton –Chairman of the Council
Karen Clarke – Chair Village Centre Committee,
Geoff Stafford – Chairman of Recreation Grounds Committee
Roger Davis – Chair of Finance and General Purposes Committee
Bruce McDowall
Frank Reynolds
Lynda Selby – Vice Chair
Derek Jepson
Robert Reeves
Paul Elliott
Alison Farr

Council changes
The current Council ends on 4th May 2011 due to the election taking place on 5th May 2011.
Three Councillors have decided to retire; Derek Jepson and Geoff Stafford, both having completed 20 years each on the Parish Council.
Frank Reynolds also is retiring have completed 28 years.
All three have given excellent service to the Parish of Farnsfield and their contributions at meetings will be missed.

The election on 5th May is uncontested as there are only 10 nominations for 11 places. With the exception of the three mention all the remainder have elected to stand and will be joined by Lawrence Weaver and Peter Smith.

The remaining seat will be filled by advertisement following the election on 5th May 2011.

Finances
The precept for 2008-9 was £61.200 and the draft accounts for 2010-11 show that the anticipated income and expenditure are on budget.

The precept for 2011-12 is £63,000, the increase reflecting rises in costs due to inflation and service provision an increase now added incrementally following comments from a resident at a previous Parish meeting. The increase has been kept as low as possible and any overspend will need to come from savings made throughout the year or from reserves. It is anticipated that there will be little scope to raise the precept in forthcoming years due to Government constraints. This will inevitably cause the Council to consider its expenditure very carefully in order to maintain the current level of service provision.

Parish Plan
The Parish Plan continues to be a priority and is an item at council meetings. The web site has now been updated and contains up to date parish information. It will continue to be developed and linked to other sites providing information to residents. The address is www.farnsfield-pc.gov.uk.
A continuation of the Parish Plan will be to re-visit the volunteer list identified when the Plan was created. The current economical situation and Government policy requires communities to be more self-supportive and use volunteers where appropriate. A current situation is the library. Nottinghamshire County Council have cut the funding for salaries by 50% resulting in the opening hours being reduced by 50%. In order to get back to the opening times that existed previously there is a proposal to use volunteers, under the supervision of library staff, install new technology and get back to status quo.

Planning The Newark & Sherwood District Publication Core Strategy has now been adopted and changes some things in planning and development terms. We are now designated as a large village and housing development will be permitted, within strict limits and not to the detriment of the character of the village.

Environment
Parking on the Main Street remains a major issue.
Nothing changes, parking is still a problem and enforcement appears to be non existent and the situation appears to be exacerbated by local residents who would rather block up the Main Street, rather than park properly and walk.

Education
Regular activities continue to take place in the village centre organised by a range of people and the range covers history, horticulture, leisure and pastime activities. The recent recession has had an impact upon some of the activity organisers during the year but business has continued. The Village Centre continues to be used regularly but the client base constantly changes with the pressures of the economic situation.

Village Development and Policing
In the past year the Parish Council has seen a continued reduction in planning applications, although from time to time the controversial one crops up.

The issue of policing in the village has continues as beat officers come and go, and now the Nottinghamshire Police policy is to further reduce front line policing and now close police stations for several hours per day; we appear to have little hope except for the response to emergencies. The Community Support Officers have also changed and the
Community Support Officers, (CSO’s) for Farnsfield are:

Charlotte Appleby
Liam Batey

These can be contacted on 0300 300 9999 ext. 3370

Communication

The Parish Council newsletter is issued on a regular basis and is circulated with the Newark Advertiser. We are also aware that circulation of free newspapers in the village does not cover all households, and it is published on the parish web site, for those who have access.

Additional copies are always available in the library.

Your views are important and communication is often a one way route but there has been a pleasing increase in the number of residents communicating with us via the web site.

Vandalism
Continues to be a problem and concern, for with reducing resources the costs of making good any damage will become an increasing drain on funds normally earmarked for other purposes.

Public vigilance is welcomed and any incidents reported to the Police at the earliest opportunity; we may get some response if the act of vandalism is in process and the Police can catch them at the scene. Confrontation is not recommended.

Vandalism is often related to drink and steps were taken last year to introduce the following Order in Farnsfield:

Designated Public Places (Newark & Sherwood) (Farnsfield) Order 2011– this will come into effect on 7th March 2011.  The Order is summarised as follows:

Under section 13 of the Criminal Justice and Police Act 2001 (CJPA), local authorities can designate areas that have experienced alcohol-related disorder or nuisance so that there can be restrictions on public drinking. The orders are called Designated Public Place Orders (DPPOs).1 While it is not an offence to consume alcohol within a “designated” area, the police have powers to control the consumption of alcohol within that place. If they believe someone is consuming alcohol or intends to consume alcohol they can:
require them to stop; and
confiscate the alcohol from people
If someone, without a reasonable excuse, fails to comply with the officer's request they are committing an offence which can result in a penalty notice or a fine.

Mike Salt
Clerk to the Council.
21/4/11
Contact Numbers –
01623 882884: e-mail mail to: info@farnsfield-pc.gov.uk

FARNSFIELD PARISH COUNCIL

Minutes of the Annual Parish Meeting held at 7.00pm on Tuesday 26th April 2011 in the Lower Hall, Village Centre, New Hill, Farnsfield.

Present
Cllrs. KJ Clarke, R Davis, PJ Elliott, A Farr, M Hamilton (Chairman), B McDowall, R Reeves, FA Reynolds.
 M Salt (Clerk) Co Cllr A Stewart

One member of the public attended

Apologies for absence
Apologies were received and accepted from Cllr. AD Jepson GD Stafford and L Selby.

Minutes of the previous meeting

The minutes of the meeting held on 27th April 2010 were proposed for acceptance by Cllr Reynolds, seconded by Cllr Clarke and approved.

Matters arising
None

Clerk’s Report
The Clerk circulated his report and invited comments.
 Comments were made regarding the circulation of the Newsletter in the village. The Trader is used to circulate the newsletter but concerns were expressed regarding the patchy circulation of the Trader particularly on Main Street, Brickyard Lane, Parfitt Drive and Church Close.

The Clerk agreed to take this up with the Trader and consider drop off points in the village for the newsletter.

No other items were raised.

FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 12 April 2011 in the Library, Village Centre, New Hill, Farnsfield.

Present
Cllrs.  K Clarke, R Davis, A Farr, M Hamilton (Chair), FA Reynolds, R Reeves, B McDowall, L Selby.
M Salt, Clerk

Apologies for absence
Apologies were received and accepted from Cllrs.GD Stafford,
PJ Elliott and AD Jepson.

Declarations of Interest
No prejudicial declarations of interest stated. Cllr Selby stated that she was a resident of Quaker Lane, whilst have no pecuniary interest in the planning application at Fox Hollow, had a general interest. Remained present and took part in the meeting.

Planning applications

11/01592/FUL – proposed erection of 2 dwellings and garages and replacement garage (incorporating demolition of existing garage to serve Fox Hollow) at land rear of Fox Hollow, Quaker Lane, Farnsfield.
The papers were circulated to the members of the Council for consideration and the Chairman then suspended Standing Orders to allow comments from the members of the public present – 18 members of the public.
The following comments were made;
Concerns regarding the impact on the Conservation area – trees have been pruned severely over a period of time; a tree has been removed in the proposed driveway. Cottages nearby have been included in the Conservation Report, Vine Cottage and White Gables (now Fox Hollow).
The proposed driveway would cause a significant impact on Quaker lane, the removal of the garage would result in a wide gap, detracting from the area.
The footpath is currently through an area of natural environment and the proposed gating of the public footpath would have a severe impact.
There would be significant issues of lack of privacy.

Comments were made regarding restricted covenants on the property proposed for development and these were still in existence.
Concerns raised regarding the exacerbation of flooding problems associated with storm water conditions, blockages in the drainage system were currently being investigated.
The design of the properties and height of the garages were commented upon, the garages having 2 storeys, the upper being workshops; these will overlook other neighbouring properties.
Concern also expressed regarding the additional parking on Quaker Lane.

Standing Orders were resumed at 8.05pm.
Cllr Reeves proposed that a site meeting would be advantageous, this was seconded by Cllr Davis; a vote was taken with the result that the proposal was defeated.
After some deliberation Cllr Davis proposed that the application be opposed on the grounds;
Back-land development; impact upon other properties, impact upon the conservation area, and policies restricting such development in the Local District Plan. Seconded by Cllr Clarke and carried with 2 abstentions.

11/00470/FUL– application for two storey extension to side and single storey extension to front and rear at 2 Branston Avenue, Farnsfield
Application supported.

11/00421/FUL – erection of single storey extension to barn to provide office and canteen to be used in conjunction with Forest Farm at Forest Farm House, Mansfield Road, Farnsfield.
Application supported.

Tennis Club Application for financial assistance
The Clerk informed the meeting that he had received a response from HMRC regarding the request from the Tennis Club that the Parish Council pay for the alterations to the lights and recover the VAT. This is not permitted as the Parish Council have no interest in the property nor is the Club operating under a charitable status. The Tennis Club have been informed of this decision.

He stated that he had received copies of the Lease agreements for the Bowls and Tennis Clubs from the solicitors. He now had clarity on the boundaries of the areas leased to both parties and produced the lease agreement for inspection. The boundary for the Tennis Club is the wire fencing around the courts and at the New Hill boundary a line across from the wire fencing to the Bowls Club property.

The proposed pathway is in the area to be maintained by the Tennis Club and the removal of the fencing (the gate entrance to the Courts) would not be an issue.
The financial situation of the Council was considered. S106 grants have been received in 2005-6 - £29,505; and in 2008-9 - £13,907.
The grants result from major planning applications where children’s play facilities would normally be installed by the builder but if sufficient are considered to be in the vicinity a grant may be paid to the District Council and under a legal agreement be passed to the Parish Council for the maintenance and development of existing facilities.
The costs of maintaining the current facilities up to 2009-10 have amounted to £5,700, thus reducing the S106 grant amount to £35,284.
This amount, without any development of the equipment is reducing by approximately £1500 per year. The current facilities have been in position for over 15 years in some cases and 10 years at Parfitt Drive. It is anticipated that some major refurbishment or replacement will be required in the next few years.
The Parish Council will not be able to raise large sums of money via the Precept due to recent Government rulings upon the increases of Council and local taxation.

The meeting discussed the proposals from the Tennis Club and considered the position of the Parish Council and responsibilities to the local community and it was generally agreed that the Tennis Club should have made provision for replacements and refurbishments out of their own funds, planned over the years to have avoided being faced with the current situation.

Cllr Davis proposed that the Parish Council does not contribute towards the proposed development application presented by the Tennis Club. The proposal was supported by Cllr Clarke and agreed with the exception of Cllr Reeves who abstained and had not taken any part in the discussion due to his involvement with the Bowls Club.

The Clerk stated that he could see no reason why the Tennis Club should not have access to the Bowls Club property to service their premises in accordance with the access provisions in both lease documents, giving both parties access to the other’s property.

It was agreed that the Clerk draft a letter to the Tennis Club and circulate it to Councillors for comments prior to sending it to the Tennis Club. A letter also to be sent to the Bowls Club concerning right of access.

The meeting closed at 9.15pm.

FARNSFIELD PARISH COUNCIL

Minutes of a meeting of the Council held at 7.30pm on Tuesday 25th January 2011 in the Lower Hall, Village Centre,

New Hill, Farnsfield.

Present

Cllrs. K Clarke, R Davis, PJ Elliott, A Farr, M Hamilton (Chairman),

R Reeves, L Selby,

Councillor A Stewart.

Apologies for absence

Apologies were received and accepted from Cllrs. FA Reynolds, AD

Jepson, GD Stafford, B McDowall.

Declarations of Interest

None

The Chairman suspended Standing Orders at 7.32pm to permit representatives of the Tennis Club to address the meeting.

It was agreed that any relocation of Tennis Club facilities or the Village Centre was a long term plan and with that in mind the representatives of the Tennis Club outlined their short term needs in order to maintain the status of the club. The lights are in need of an upgrade, the courts have been cleaned and a pathway leading to the courts is proposed to minimise dirt transfer on to the courts. Some remedial works is required on parts of the courts and there is a proposal to install a mini court, suggested by the Tennis Club, in the children’s play area of the MRG.

A request was made for financial assistance and a means of purchasing the new lighting equipment via the Parish Council. Cllr Davis requested that the Tennis Club provide scaled plans of the proposal for the mini court. The Clerk agreed to look into the VAT regulations concerning the purchase of the lighting equipment. Co Cllr Stewart provided an update on the recent meeting concerning the reduction of opening hours of the library concluding by stating that a further meeting is to be arranged in March after the County Council have completed staff consultation.

Comment was made regarding the temporary work being undertaken to repair potholes, Cllr Davis expressing concern that if they were sealed properly the process would be cheaper in the long term rather that continually revisiting the same areas. It was agreed that a letter be sent to the Highways Department.

Cllr Stewart stated that he had arranged donations amounting to £1800 to organisations in Farnsfield in 2010-11, including the Methodist Church, St John’s Ambulance, uniforms, and Cricket Club.

Standing Orders were re-instated at 8pm.

Minutes of the previous meetings

Planning applications

11/00049/FUL – proposed dwelling on land to the rear of The Wickets, Brickyard Lane, Farnsfield.

Local residents present at the meeting expressed concerns that the proposal included land not in the ownership of the applicant and was designated as ‘open space’ when the Ridgeway Estate was built in the 1970s. If permitted the encroachment into the ‘open space’ area would result in trees being removed and further problems with the disposal of surface water, already an issue at their property.

The application was considered in detail by the Council and an objection to the application was proposed by Cllr Elliott, seconded by Cllr Davis on the following grounds:

Design – dormer bungalow proposed, alongside bungalows on the Ridgeway

Impact on other premises – the proposed design would result in the neighbouring bungalows being overlooked.

Over-intensification of the site – the proposed building almost fills a small plot on the land belonging to the owner of the property

The proposal is for back-land development in contravention to

Newark & Sherwood Policy H22.

10/01501/FUL – erection of 275 kw single wind turbine, including ancillary buildings at Rufford Forest Farm Cottage, Rufford Forest Farm, Kirklington Road, Farnsfield.

Unable to make any comment, the plans produced made reference to properties in Combs Lane, Farnsfield.

11/00088/HRN – realignment of boundary between Far Baulker

Farm and Baulker Farm, Old Rufford Road, Oxton

Application supported.

11/00083/HAZ – application for hazardous substance storage consent for storage of up to 96,000 litres of LPG for providing heat to poultry/chicks at Baulker Farm, Baulker Lane, Farnsfield

This was considered to be a matter for consideration by health and safety experts, it was noted that health & safety comments were included in the documentation. It was agreed that it was not appropriate to comment upon the application.

11/00111/FUL – application to infill car port to form extension to garage at 2 Greenwood Close, Farnsfield.

Application supported.

Recreational Grounds

Memorial Recreation Ground – The Clerk reported that the play area surfaces have been cleaned by contractors, no surface work required.

Contact the Council
The Village Centre
New Hill
Farnsfield
Newark
Notts NG22 8JN

Tel: 07970 880479
Fax: 01623 882899
Email: info@farnsfield-pc.gov.uk