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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
10th April 2007 in the Lower Hall, Village Centre, New Hill, Farnsfield
Present
Cllrs. KJ Clarke, R Davis, PJ Elliott, A Farr, AD Jepson, D Peet (Chairman), G Rhodes, LM Selby, G Stafford
M Salt (Clerk)
Apologies for absence
Apologies were received and accepted from Cllrs. J Bradbury and FA Reynolds.
Declaration of interest
None declared.
Planning applications
The following planning applications were considered:
07/00195/FUL – ground floor extension to front and rear over existing garage, ridge raised with room in roof (amended plans) at 1 Birch Avenue, Farnsfield
Application supported.
07/00346/ADV – sign notifying new residential development of the school site at Main Street, Farnsfield.
Application supported
07/00408/FUL – construct single storey garden room extension at 2 Sunnyside, Farnsfield
Application deferred until 24th April 2007 due to unavailability of plans from Newark &Sherwood DC.
Traffic Regulation Orders
Following the receipt of the consultation documents from Nottinghamshire County Council, considered on 27th March 2007 it was agreed at that meeting to review the provision of double yellow lines in the village.
The following sites were identified as being suitable for the installation of double yellow lines:
- Mansfield Road from the Red Lion PH to Chapel Lane, (both sides of the road) in the interest of road safety; a bus route; narrow road; parked cars exacerbate the problem; accidents have occurred at this location.
- New Hill, in the area of the library, accepting that this will provide a provision for disabled access; the alternative being a disabled bay.
- New Hill/Station Lane/Far Back Lane junction, junction protection due to excessive parking in the area from visitors to Bowls ands Tennis Clubs; in the interest of road safety to preserve visibility splays.
- Chapel Lane, consideration of some lines due to the current housing development or alternatively to create a one way system throughout the entire length of Chapel Lane to assist traffic movements generally.
The Clerk to discuss the above with the relevant highway authority.
The meeting closed at 8.30pm.
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FARNSFIELD PARISH COUNCIL
Minutes of the Annual Parish Meeting held at 7.00pm on Tuesday
24th April 2007 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Chairman Cllr DA Peet.
Present.
Cllrs. J Bradbury, KJ Clarke, R Davis, PJ Elliott, A Farr, AD Jepson, FA Reynolds, G Rhodes, LM Selby, G Stafford
M Salt (Clerk)
14 parishioners.
Minutes of the last meeting
The minutes of the meeting of 21st April 2006 were circulated. Cllr Elliott stated that there was an omission in the minutes concerning the pacing of the newsletter in the library.
They were proposed for acceptance by Hugh Milton, seconded by Derek Jepson and approved, noting the comments of Paul Elliott.
Matters arising
None
General discussion
A general discussion took place regarding the level of policing in the village.
These included a report of 6 gates stolen from fields on Longland Lane.
Telephone call to Southwell Police Station regarding vandalism – no response due to the wrong number being used.
No response from the police despite two youths being caught on Parfitt Drive setting fire to areas of grass etc. Following comments from the police they declined to respond and advised a call to the Fire Service , also declined to respond.
It was noted that whilst the Parish Council were collating incidents they could not report them on behalf of a third party.
It was also commented that there was to be a meeting regarding policing, discussed with Dist. Cllr N Armstrong in April, information awaited.
- The circulation of the Parish Newsletter was discussed and it was suggested that all households should be provided with a copy; this being beyond remit of the Parish Council as the Newark Advertiser (used to distribute the newsletter) does not go to all households. It was agreed that copies would be available in the Library and other central areas in the village plus the normal circulation.
- Comment was made regarding the schedule of visits made by the Community Policing Vehicle suggesting that Thursday was not a good day nor was the location of the vehicle. The Clerk agreed to contact the police and pass on the information.
- Concerns were expressed regarding the lack of police presence in the village; it was accepted that the new beat officer had promised to visit the area but it was accepted that his presence was unlikely due to the large area he had to cover. The addition of 4 Community Service Officers later in the year would only slightly alleviate this.
- Highway matters were commented upon particularly relating to Tippings Lane and the safety of pedestrians due to the increased number of vehicles on the road. It was pointed out that a meeting had taken place with Bob Hart, Nottinghamshire County Council Director of Highways; several things were promised but nothing has happened to date, these consisted mainly of warnings to be painted on the road surfaces. The matter would be pursued.
- Comment was made that the Precept had been increased by 10% and this should have been undertaken gradually. The view of the Parish Council was stated that there had been a conscious decision to pass on the money recovered from the unlawful actions of the previous clerk in order to reduce the precept. The overall increase over an 8 year period was less than 1% per annum. It was stated that the precept in the future would at least have to keep in line with inflation but the Council was also looking at ways to reduce costs and maintain the level of service. An example was the removal of the village maintenance contract (grass cutting etc.) from the County Council to Parish Council control reducing the costs
Considerable and increasing the level of service.
- Concern was expressed at the continued use of the ‘voluntary’ one way system at the school area this was causing difficulties to residents and instances of parents stopping on the yellow zone.
- There was a renewed call for the installation of CCTV in the village to combat and detect vandalism.
- Concern was expressed regarding dog fouling in certain areas, the meeting was informed of the new agreement currently under way with Newark & Sherwood District Council but enforcement currently can take place.
- The Warwick Public House was discussed and the problems associated with it and the regular changes of landlords.
- It was urged that the library should be used as much as possible as there was a fear that the local one could be closed as some of the customers had gone to the new library in Southwell.
The Chairman thanked everyone for their attendance and assured the meeting that the issues raised would be pursued by the Parish Council wherever possible.
The meeting closed at 7.50pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
24h April 2007 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. J Bradbury, KJ Clarke, R Davis, PJ Elliott, A Farr, AD Jepson, D Peet (Chairman), FA Reynolds, G Rhodes, LM Selby, G Stafford
M Salt (Clerk)
Apologies for absence
There were no apologies for absence.
Declaration of interest
Cllr R Davis expressed a non pecuniary interest in planning application 07/00490/RMA.
Minutes of the previous meetings
The minutes of the meeting of 27th March 2007 were proposed for acceptance by Cllr. Davis, seconded by Cllr. Rhodes and approved.
The minutes of the meeting of 10th April, 2007 were proposed for acceptance by Cllr. Stafford, seconded by Cllr. Elliott and approved.
Recreation grounds
- Memorial Recreation Ground – Cllr Elliott gave an update regarding his discussions with the Bowls and Tennis Clubs. He stated that there could be no further progress due to the Tennis Club being unable to support the proposals. Alternative sites would be considered. The Clerk reported that the site had been inspected and the only item for attention was the seat; this matter had been referred to CG Rhodes for attention.
- Acres – Cllr Stafford commented that the pavilion had not been left in a clean state by the last users and requested that the team managers be advised to leave it in good order.
- Parfitt Drive – It was reported that some fencing rails were missing. The area had been inspected and damage reported to 2 swing seats, these were being replaced.
- Wilson’s Field – Litter had been left in the area, mainly plastic bottles, a motor cycle had been used on the field. A recent inspection revealed that the only matter for attention was the seat; referred previously to CG Rhodes.
Footpaths and highways
The Clerk reported that he had received the paperwork from Nottinghamshire County Council regarding the proposal for a disabled parking area on Chapel Lane, near to the Stackyard.
Cllr Reynolds reported that the style in Combs Lane was broken.
Parish Plan reports
No updates received, other that on recreational matters from Cllr Elliott, recorded earlier.
Correspondence
The Clerk circulated various items of correspondence for noting.
Financial matters
- Accounts – The Clerk circulated a schedule of accounts, scrutinised by Cllr. Jepson consisting of 13 cheques amounting to £6239.34p. They were proposed for approval by Cllr. Davis, seconded by Cllr. Bradbury and approved.
- Accounts 2006-7 The Clerk reported that the auditor had set the date for calling in the accounts for 29th June 2007. In view of the election and changes to Councillors he would advise of an appropriate time scale to finalise the accounts at the next meeting.
The following applications were considered:
07/00490/RMA – erection of detached bungalow on land to rear of Fairholme, Brickyard Lane, Farnsfield
Application supported
Cllr Davis did not participate – declaration of interest.
07/00408/FUL – construction of single storey room extension at 2 Sunnyside, Farnsfield.
Application supported.
07/00195/FUL – ground floor extension to front and rear over existing garage, ridge raised with room in roof (amended plans) at 1 Birch Avenue, Farnsfield
Application supported.
Crime and Disorder
Item discussed fully at the Parish Meeting of 24th April 2007.
Farnsfield Village Centre
No items for discussion.
Agenda items for the next meeting
None raised.
The Chairman stated that this was the final meeting to be held with the present Council and expressed his thanks for the support he had received whilst Chairman.
He then thanked Cllrs. Rhodes, and Bradbury ( retiring Councillors) for their service to Farnsfield Parish Council over many years. He also thanked Cllr. Farr (retiring Councillor) for her contribution albeit for a short period.
Cllr Jepson thanked Cllr Bradbury for his support in the investigation of matters regarding the previous clerk and for his assistance and expertise in assisting to bring the matter to a satisfactory conclusion.
The meeting closed at 9.05pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
8th May 2007 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present – Councillors elect
KJ Clarke, R Davis, PJ Elliott, AD Jepson, B McDowall, M Pritchett, R Reeves, FA Reynolds, G Stafford,
M Salt (Clerk)
Apologies for absence
Apologies were received and accepted from D Peet and L Selby
All members present signed a Declaration of Acceptance of Office in the presence of the Clerk.
Cllr Jepson took the chair in the absence of D Peet, former Chairman of the Council.
The Clerk informed the meeting of the procedure to be adopted at the first meeting following an election. The meeting would be the Annual Meeting and elections of officers of the Council and Committees would occur.
Appointment of Chairman
Cllr Jepson requested nominations for Chairman.
Cllr Stafford proposed Cllr Jepson, seconded by Cllr Davis.
There were no other nominations; Cllr Jepson accepted the nomination and was voted into office unanimously.
Appointment of Vice Chairman
The Chairman invited nominations for Vice Chairman; Cllr Elliott was proposed by Cllr McDowall, seconded by Cllr Reeves.
Cllr Davis was proposed by Cllr Clarke and seconded by Cllr Stafford.
Both Cllrs. Elliott and Davis accepted the nomination.
The Clerk advised the Council of the election process and it was agreed that the vote should be closed in accordance with Standing Orders, two Councillors requesting, Cllrs Reynolds and Clarke.
A vote took place resulting in Cllr Elliott receiving 6 votes and Cllr Davis 3 votes.
Cllr Elliott was appointed as Vice Chairman.
At 7.37pm the Chairman suspended Standing Orders to permit a member of the public to address the meeting.
Elaine Holt informed the meeting of an incident at the Warwick Public House on the previous Saturday when a paving slab from the Warwick was thrown into her garden, a bench seat smashed and then placed in the road where it was run over by a car belonging to the perpetrators. The police were contacted and a response was received the following Tuesday.
She queries the lack of police presence with them and was informed that only 1 crime had been recorded since March.
A general discussion took place where this was challenged and the Clerk would contact the beat officer.
Standing Orders were resumed at 8pm.
Code of Conduct
The Clerk informed the meeting that a new Model Code of Conduct (Local Authorities(Model Code of Conduct) Order 2007 required adoption.
He explained that they had received in their pack a draft Code of Conduct based upon a model prepared by Newark & Sherwood District Council Legal Department.
The Clerk led the Council through the documents and proposed alterations.
Cllr Davis proposed acceptance of the new Code of Conduct, seconded by Cllr Elliott and agreed unanimously.
Declaration of Interest
The Clerk circulated the ‘Declaration of Interest’ forms to be completed and submitted within 28 days.
Committee Members
It was agreed that the Committees would be made up of the following members:
Finance & General Purposes
Cllr FA Reynolds
Cllr R Davis
Cllr D Peet
Cllr B McDowall
Recreation Grounds Committee
Cllr GD Stafford
Cllr KJ Clarke
Cllr L Selby
Cllr M Pritchett
Village Centre Committee
Cllr KJ Clarke
Cllr L Selby
Cllr GD Stafford
Cllr M Pritchett
Council representation at other organisations
Football – Cllr Elliott
Cricket – Cllr Peet
Bowls – Cllr Peet
Tennis – Cllr Elliott
PCC – Cllr Reynolds
Churchyard/clock – Cllr Davis
Farnsfield Charity – Cllrs. Stafford and Selby
Police liaison – Cllr Reeves
Snow Warden – Cllr Stafford.
Planning applications
The following applications were considered:
07/00584/FUL – change of use of a former electrical substation to domestic garage at 8 Milldale Road, Farnsfield
Application supported.
07/00504/FUL – single storey side elevation extension, detached garage, replacement roofs boundary fence and gates at Gaywood, Station Lane, Farnsfield
Application supported.
07/00599/FUL – conversion of agricultural buildings to unheated storage. Conversion of agricultural workers bungalow to offices at Longlands Farmstead, Longlands Lane, Farnsfield.
Application not supported on highway grounds.
Concerns were expressed due to the lack of information regarding the type and numbers of vehicle movements anticipated per day. It was noted that a number 0f 16 was estimated for ’office’ traffic. The type of storage was not defined and as it had potential use as a distribution centre the use of large vehicles accessing and egressing the site via the A614 junction was considered dangerous as many serious and fatal accidents had occurred at the crossroads. Additionally Longlands Lane is narrow and not considered suitable for large goods vehicles.
Audit 2007
The Clerk circulated to the Council copies of the Notice of External Audit for the Year ended 31st March 2007 (dated 12th and 16th April 2007) to all members.
He drew their attention to the practical points and details of the audit process.
He advised the meeting that he was meeting with the Internal Auditor on 15th May 2007 and would be presenting the final accounts for approval to the Financial & General Purposes Committee on 12th June 2007 and to the full Council on 26th June 2007.
The notice of audit would be exhibited from 18th May 2007 in order to meet the requirements of the regulations.
The meeting closed at 8.40pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday 22nd May 2007 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present – Councillors PJ Elliott, AD Jepson ( Chairman),
B McDowall, M Pritchett, R Reeves, FA Reynolds, L Selby, G Stafford,
Also present - M Salt (Clerk), Co Cllrs A Stewart and B Laughton
Apologies for absence
Apologies were received and accepted from D Peet, K Clarke and R Davis.
The Chairman suspended Standing Orders to permit the members of the public present to discuss issues.
Mr Caldicott addressed the Council regarding funding for the Village Garden Party to be held on 14th July 2007. He requested sponsorship for the event, particularly to pay for the temporary toilets to be hired.
Co Cllr Stewart stated that he had the funds available for ‘good causes’ from within the County Council budget and agreed to pay the £470 requested..
Cllr Laughton suggested that further funding could come from other sources.
The Chairman advised Mr Caldicott would consider the request for sponsorship later in the meeting.
The installation of reactive speed warning signs were discussed and Cllr Stewart advised the meeting that they were not considered to be a deterrent and bids were required for them. Cllr Laughton stated that any bid was unlikely to succeed unless the intention was to reduce speed of traffic at a school location or shopping area.
The Chairman commented upon the poor state of Station Lane and asked what was happening generally and in particular with Tippings Lane and Cockett Lane.
Standing Orders were resumed at 7.55pm.
Minutes of the previous meetings
The minutes of the meeting of 24th April 2007 were proposed for acceptance by Cllr. Stafford, seconded by Cllr Reynolds and approved.
The minutes of the meeting of 8th May 2007 were proposed for acceptance by Cllr. Stafford, seconded by Cllr. Reynolds and approved.
Declarations of interest
None declared.
Recreation Grounds
- 1. Acres – no issues raised.
- 2. Parfitt Drive – concerns expressed that youths once again were causing damage to saplings to make a den.
- 3. Wilson’s Field – Cllr Stafford reported that the seat had been repaired. An amount of broken glass had been removed from the play area, believed caused by youth breaking bottles by firing missiles from catapults.
- 4. Memorial Recreation Ground – no issues raised.
The Clerk reported that he had received a request from a Parish Councillor at Edingley requesting assistance to cut the grass at the rear of the village hall. This was agreed in principal subject to availability and the agreement of terms.
Footpaths and highways
The Clerk reminded the meeting that £1500 had been received from Newark & Sherwood District Council as a grant to install the direction sign at the bottom of New Hill. It was agreed that the sign be erected as previously discussed but other clubs should be asked if they wished to be included on the sign, at their cost.
It was pointed out that the way marker sign opposite the Plough had been damaged, and the style on Combs Lane required replacing.
Concern was expressed regarding recent trips and falls on the footpaths resulting in injuries to pedestrians.
Parish Plan
It was agreed to defer this item until the July meeting when a detailed discussion should take place to progress the issues raised in the plan.
Correspondence
The Clerk circulated several items of correspondence for noting.
Financial matters
Accounts – the Clerk circulated a schedule of accounts for approval, scrutinised by Cllr Jepson. It consisted of 12 cheques amounting to £9357.29p. The accounts were proposed for approval by Cllr Reynolds, seconded by Cllr Stafford and approved.
Section 137 request from Mr Caldicott regarding support for the Village Garden Party on 14th July was considered. Cllr Elliott proposed that £500 be allocated to the Garden Party if there is a shortfall in funding after all other sponsorship bids had been considered, seconded by Cllr McDowall and agreed.
The Clerk informed the meeting that the accounts were finalised and circulated a copy to members. It was agreed that a meeting of the Finance & General Purposes Committee should meet at 7pm on 12th June 2007 to consider the accounts in detail and they would be presented to the Council meeting on 12th June 2007 for approval.
The Clerk also informed the meeting that the notice of right of the public to inspect the accounts had been posted in accordance with the dates provided by Hacker Young.
Planning applications
07/00648/LBC – Installation of structural ties and bars to stabilise existing wall, construct outer skin of brickwork to side gable and make good existing brickwork to side gable at The Old School House, Main Street, Farnsfield
Application supported.
07/00562/FUL – dormer extension at 63 The Ridgeway, Farnsfield.
Application supported.
07/00228/FULM – 60 bedroom hotel and restaurant, three replacement dwellings, parking, landscape and access (re submission) at White Post Garage, White Post, Farnsfield.
The matter was discussed and it was agreed unanimously to object to the proposal as previously expressed when placed before the Council on previous occasions.
An additional concern was strongly expressed that the mains sewage system would be placed under more strain likely to increase the risk of overflow into the village during storm conditions.
07/00535/FUL – erection of single storey front and rear extensions at 18 Branston Avenue, Farnsfield.
Application supported.
07/00436/FUL – reposition of garage block at the old school site, Main Street.
Application supported.
Crime and disorder
No items discussed.
Farnsfield Village Centre
No items raised.
Agenda items for the next meeting
Parish Plan.
The meeting closed at 9.25pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday 12th June 2007 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present – Councillors K Clarke, R Davis, PJ Elliott, AD Jepson
( Chairman), M Pritchett, FA Reynolds, L Selby, G Stafford,
Also present - M Salt (Clerk),
Apologies for absence
Apologies were received and accepted from D Peet, B McDowall and R Reeves.
Declarations of interest
None declared.
Planning applications
The following applications were considered:
07/00730/FUL – construction of dormer window extension to bathroom and pitched roof over rear utility room to replace existing flat roof at 1 Ridgeway Close, Farnsfield
Application supported.
07/00548/FUL – conversion of attached barn to form living accommodation at Little Allamoor Farm, Mansfield Road, Farnsfield
Application supported.
07/00831/FUL – proposed side and rear single storey extensions to dwelling at Homefield, Station Lane, Farnsfield.
Application supported.
07/00783/FUL – two storey rear extension at Roseleigh, Far Back Lane, Farnsfield.
Application supported
07/00772/FUL – two storey and single storey extension to rear of dwelling with single storey extension to side at 14 Parfitt Drive, Farnsfield.
Application supported.
The planning decisions made by Newark & Sherwood District Council were noted
Accounts 2006-2007
The Chairman informed the meeting that a meeting of the Finance & General Purposes Committee had met earlier in the evening and had reviewed the accounts thoroughly. He invited member present to comment or ask any questions of the Clerk.
The Clerk gave a brief summary of the accounts and answered the points raised.
Cllr Davis, Chairman of F&GP Committee, proposed that the Council accept the accounts as presented for 2006-7, seconded by Cllr Stafford and agreed unanimously.
The Clerk reminded the members that they had previously been circulated a copy of the Annual Return for 2006-7. He dealt with the questions in Section 2 individually and all points were agreed.
The Chairman signed the return at Section 1 and 2, followed by the Clerk.
The Clerk advised the meeting that the appropriate notice advertising the audit had been properly posted and the accounts would be submitted in time to meet the designated audit date set by Hacker Young.
Other matters
Cllr Elliott commented that he had received complaints that work was being undertaken on the Rippon Homes site after 1pm on Saturday and extended into Sunday, it was believed that this was contrary to the planning conditions – the Clerk to check and inform Cllr Elliott accordingly
Cllr Stafford enquired what the proposed highway works were at the junction of Cocketts Lane/A617 – the Clerk to make enquiries
The meeting closed at 8.55pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday 26th June 2007 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present – Councillors K Clarke, R Davis, AD Jepson
( Chairman), B McDowall, D Peet, M Pritchett, FA Reynolds,
R Reeves, G Stafford,
Also present - M Salt (Clerk), Co Cllr. A Stewart.
Apologies for absence
Apologies were received and accepted from P Elliott and L Selby.
Apologies were also received from Dist Cllrs. B Laughton and N Armstrong.
The Chairman suspended Standing Orders to permit the members of the public present to address the meeting.
Mrs Frost informed the meeting of a village event taking place on 26th September 2007 where the intention was to host a number of visiting presenter at the Village Centre to advise the elderly in the community upon a variety of issues. She suggested that the event may require some financial assistance. It was agreed that the Village Centre should provided free of charge.
Concern was again expressed by Elaine Holt and neighbours regarding the state of the Warwick PH following its closure. Several incidents had occurred involving vandalism and it was becoming a central meeting place resulting in litter and general nuisance.
The Parish Council were requested to refer the matter to the owners Punch Taverns, this was agreed and a letter has been sent.
Miss Singleton thanked the Chairman for contacting her in response to her concerns regarding damaged drainage pipes.
A presentation was made to the Council on the subject of providing affordable housing in Farnsfield. Jill Sanderson, Newark & Sherwood District Council outlined the proposal to conduct a survey of every household in the village to establish need. An explanation was then provided of similar pieces of research and supply of affordable housing in other villages.
A discussion revealed there was a cost to the parish for this work and it was considered that this could be in the region of £200-300; Newark & Sherwood District Council would provide up to £800. The survey would be carried by Nottinghamshire Rural Community Council later in the year.
The Chairman thanked Jill Sanderson and colleague for their presentation and stated that the matter would be considered by the Council.
The Chairman reinstated Standing Orders at 8.20pm.
Declarations of interest
Cllr Jepson declared a non pecuniary interest in planning application 07/00855/FUL – proposed building at the Wicketts, Brickyard Lane, Farnsfield.
Minutes of the previous meetings
The minutes of the meeting held on 22nd May 2007 were proposed for acceptance by Cllr. Davis, seconded by Cllr Stafford and approved.
The minutes of the meeting held on 12th June 2007 were proposed for acceptance by Cllr. Stafford, seconded by Cllr Pritchett and approved.
The minutes of the Finance & General Purposes Committee of 12th June 2007 were noted.
Recreation Grounds
- Memorial Recreation Ground – no items raised.
- The Acres – Cllr Stafford commented that there had been some interference with a seat whereby the fastening bolts had been loosened or removed.
- Parfitt Drive – The Clerk provided an update regarding the arrangements to cut the grass following difficulties in getting on to the site due to the bad weather and mower breakdown.
- Wilson’s Field – no items raised.
Footpaths and highways
The Clerk informed the meeting that he had requested an update from Bob Hart, Nottinghamshire County Council Highways Director, following the meeting earlier in the year. The ‘slow’ signs had been painted on Tippings Lane. The County Council were seeking the details of the owner of the hedges at Cockett Lane/ Station Lane junction.
The road works schedule, published in the County Council newsletter was noted.
Cllr McDowall expressed concerns regarding traffic at The Green and requested that the white lining system be examined with a view to the consideration of placing slow or stop lines at the junction of Main Street with Longland Lane.
Parish Plan
Adjourned until the 24th July 2007.
Financial matters
- Accounts – The Clerk circulated a schedule of accounts, scrutinised by Cllr Peet, including 14 cheques amounting to £4016.32p. They were proposed for acceptance by Cllr. Davis, seconded by Cllr. Reynolds and approved.
- Section 137 application – the meeting considered the proposal to conduct a survey of affordable housing and it was proposed by Cllr Davis that up to £300 be allocated to the survey, seconded by Cllr. Reeves and agreed.
Planning applications
07/00855/FUL – proposed two bedroom bungalow with rooms within the roof on land to the rear of Wickets, Brickyard Lane, Farnsfield.
Cllr Jepson having previously declared a non-pecuniary interest chose to leave the room and take no part in the discussion; Cllr Davis took the Chair.
Cllr Reeves declared that he had previously shown an interest in purchasing this land and declared a non pecuniary interest but remained in the meeting.
After some discussion it was agreed that it constituted backland development and was in contravention to Policies H13, H21 and H23 of the Newark & Sherwood Local Plan.
Cllr Peet proposed that the application was not supported as it contravened the above three policies; seconded by Cllr McDowall. The vote was 6 in favour, 2 abstentions.
The application is not supported.
Cllr Jepson rejoined the meeting and resumed as Chairman.
07/00873/FUL – repositioning of double garage and cartilage of boundary from previously approved application (2/02045/FUL) at The Railway Building, Station Lane, Farnsfield.
Application supported.
07/00819/OUT – proposed 2 bedroomed bungalow and attached garage on land to the rear of Blue Haze, Tippings Lane, Farnsfield.
Cllr Reynolds declared a non pecuniary interest and remained in the room
The application was debated and Cllr Clarke proposed that it should not be supported as it constituted backland development contrary to Policies H13, H21 and H23 of Newark & Sherwood Local Plan; seconded by Cllr Davis.
The vote was 6 in support with 2 abstentions.
The application was not supported.
Crime & Disorder
Previously discussed. Summarised as theft of lead from properties in Tippings Lane and New Hill, damage at the Warwick Arms, attempts to break into the Warwick, damage to a seat at the Acres.
Village Centre
A brief discussion took place regarding the proposal to re wire the fire alarm system at the Village Centre at a cost exceeding £8500. The matter was adjourned for a second opinion to be sought and also consideration of tendering for the work should it be deemed to be necessary.
Agenda items for the next meeting
Parish Plan to be considered in detail
Village Centre fire system.
The meeting closed at 9.37pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday 10th July 2007 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present – Councillors K Clarke, R Davis, P Elliott, AD Jepson
( Chairman), B McDowall, D Peet,
Also present - M Salt (Clerk)
Apologies for absence
Apologies were received and accepted from M Pritchett, R Reeves, FA Reynolds, G Stafford and L Selby.
Clean and Safer Neighbourhood Strategy
Andy Statham, Newark & Sherwood District Council addressed the meeting.
The main areas covered were the Code of Practice on litter and refuse; Control of Dogs and Safer Neighbourhood Schemes.
He acknowledged receipt of the dog order proposals submitted by Farnsfield Parish Council and stated that they would be included in the District Order to control dogs.
Cllr Clarke joined the meeting at 7.40pm.
The partnership commitment Clean Neighbourhood and Environment Act 2005 was also acknowledged. Detailed discussions to take place later in the year.
Mr Statham outlined the proposals for a ‘Safer Neighbourhood’ scheme involving parish and district councils working in conjunction with the police. Further details to be released within the next few weeks.
Examples of enforcement action, undertaken by the District Council, were discussed where properties were neglected or in an unkempt state; the Warwick Arms was cited as an example. In such cases the matter should be referred to the District Council for them to use their powers under relevant legislation.
A similar discussion occurred regarding the problems encountered with the sewage system, particularly at the Green. It was agreed that the recent letter received by the Parish Council be forwarded to Mr Statham for him to deal with.
Mr Statham requested an invite back to the Parish to review progress of the above schemes in 12 months time.
Planning applications
07/00909/OUT – erection of detached two bedroomed house with integral double garage on land adjacent The Gables, Mansfield Road, Farnsfield
Cllr Elliott proposed that the application should not be supported on the following grounds:
Over intensification of the site.
Impact upon neighbouring properties, would give the appearance of a building squeezed into a plot and detract from the general appearance of the area.
Highway grounds, the introduction of a further driveway on the Mansfield Road, already busy, and on a bend in the road.
The proposal was seconded by Cllr McDowall and supported, one abstention.
The decisions of Newark & Sherwood District Council Planning Committee were noted.
The meeting closed at 9.30pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday 24th July 2007 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present – Councillors R Davis, P Elliott, AD Jepson (Chairman),
McDowall, D Peet, R Reeves, FA Reynolds, G Stafford.
Also present - M Salt (Clerk). Co Cllr B Laughton.
Apologies for absence
Apologies were received and accepted from Cllr. L Selby and Co Cllr A Stewart.
Absent
Cllrs J Clarke and M Pritchett.
Minutes of the previous meetings
The minutes of the meeting of 26 June 2007 were proposed for acceptance by Cllr Davis, seconded by Cllr Stafford and approved.
Cllr Jepson requested that the record should be amended to show his declaration of a prejudicial interest, not a non pecuniary one as stated in the minutes (new Code of Conduct 2007)
The minutes of the meeting held on 10th July 2007 were proposed for acceptance by Cllr Elliott, seconded by Cllr McDowall and approved.
The minutes of the Finance and General Purposes Committee held on 10th July 2007 were noted.
Declarations of interest
Cllr Reeves declared a prejudicial interest in planning application 07/00993/FUL.
The Chairman suspended Standing Orders at 7.33pm.
Mr Knight informed the meeting that he had an interest in planning application 07/00998/FUL as it was next door to his property, was very close to his boundary hedge and being a proposed three storey building would seriously affect his privacy.
Cllr Reeves joined the meeting at 7.38pm.
Cllr Laughton i9nformed the meeting of the latest amendments to the planning application regarding the wind farm proposed for building at Bilsthorpe. He stated that the height had been reduced by 10 metres and the number of turbines reduced by 2; the noise would be a nuisance particularly in inclement weather. He stated that Eakring and Bilsthorpe were opposed to the development and were seeking support.
Comment was made that the proposed development could be in a low flight corridor used by the RAF.
A discussion took place regarding the recent sewage problems caused by the recent rain storms and Cllr Laughton suggested that the person to contact is Margaret Burrop 0116 2343575 or the Local Incident Room 0845 6020669 should any local problems occur.
Standing Orders were resumed at 8pm.
Planning applications
The following planning applications were considered:
07/00998/FUL - proposed dwelling to plot 1 with access at Silverwood, Broomfield Lane, Farnsfield
The application was discussed in some detail and it was considered that the application did not satisfy the requirements of Policy H21 of the Newark & Sherwood District Local Plan. It was proposed by Cllr Elliott that the proposal should not be supported as it did not reflect the locality, as it abuts on to a conservation area; it is not in keeping with the setting and character of the local area; the amenities of nearby properties are adversely affected; it impacts upon the privacy of neighbouring properties; it does not have satisfactory access provision taking into account the considerable movement of traffic at an already busy junction, exacerbated at morning and afternoon school times as the junction is on the main access to the village school.
Seconded by Cllr Davis and agreed unanimously.
07/00997/FUL – proposed dwellings to plots 3 and 4 with new access at Silverwood, Broomfield Lane, Farnsfield.
The application was discussed in some detail and it was considered that the application did not satisfy the requirements of Policy H21 of the Newark & Sherwood District Local Plan. It was proposed by Cllr Peet that the proposal should not be supported as it did not reflect the locality, as it abuts on to a conservation area; it is not in keeping with the setting and character of the local area; the amenities of nearby properties are adversely affected; it impacts upon the privacy of neighbouring properties; it does not have satisfactory access provision taking into account the considerable movement of traffic at an already busy junction, exacerbated at morning and afternoon school times as the junction is on the main access to the village school.
Seconded by Cllr Elliott and agreed unanimously.
07/00978/FUL – proposed extensions to dwelling at Wayside, Tippings Lane, Farnsfield.
Application supported.
07/00993/FUL – erection of single storey rear extension and formation of window in side elevation at Springfields, Spring Lane, Farnsfield.
Cllr Reeves left the room as a prejudicial interest had been declared.
The application was supported.
Cllr Reeves rejoined the meeting.
Recreational areas
- Memorial Recreation Ground – no matters raised.
- The Acres – Cllr Stafford requested a review of the cleaning of the pavilion following football matches; he also commented on the large amounts of litter left in the area recently.
- Parfitt Drive – no matters raised.
- Wilson’s Field – Cllr Stafford commented on the amount of litter left to be cleaned up plus a recent problem of motor cyclists on the field. He suggested that a kissing gate be installed to prevent access by motor cyclists. He also mentioned that one of the lights on the play area was not working.
The Clerk provided an update on the arrangements made to cut the grassed areas during August when Phil Ford was on holiday. A contract had been agreed with Ulyetts to provide a cut once per week commencing 6th August. The problems associated with ground maintenance would be considered later in the year.
Footpaths and highways
The Clerk gave an update regarding the Warwick Arms following receipt of letters from Punch Taverns and Newark&Sherwood District Council. Punch Taverns agreed to keep the site clean and maintain it, N & S DC stated that they were monitoring the site and if it fell below an acceptable level enforcement action would be taken against Punch Taverns.
Cllr Reynolds requested that a path be cleared between Linneys Park and Combs Lane.
Parish Plan Reports
In order to progress the issues raised in the Parish Plan Councillors agreed to take the lead on the following areas as indicated:
- · Development and planning – Cllr Jepson
- · Education and sport – Cllr Reeves
- · Environment and tourism – Cllr McDowall
- · Public transport – Cllr Davis
- · Communication – Cllr Elliott.
The Clerk reported that eh had compiled a newsletter which should go out for circulation on Wednesday 1st August. He also advised the meeting that the web site had been activated –
www.farnsfield-pc.gov.uk.
It requires to be populated with information and this process is being undertaken.
Accounts
The accounts containing 11 cheques amounting to £2608.30 had been scrutinised by Cllr Peet. They were proposed for acceptance by Cllr Stafford, seconded by Cllr Davis and approved.
Crime and disorder
Cllr Elliott provided an update regarding the recent arson incident on Station Lane when a car was set alight.
Cllr McDowall commented on the recent activities of youth in the village collecting drink for local consumption.
Farnsfield Village Centre
The Clerk provided an update regarding the damage to the CCTV system at the Village Centre – the cost of replacement cameras being £1615.62p, he stated that he had written to the contractors regarding the installation considered to be a contributory factor to the ability for damage to be caused.
Agenda items for the next meeting
None raised.
The meeting closed at 9.25pm
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