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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
1st April 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. KJ Clarke, R Davis, PJ Elliott, M Hamilton, AD Jepson (Chairman), B McDowall, R Reeves, FA Reynolds, LM Selby, G Stafford, M Salt (Clerk)
Co Cllr A Stewart.
Apologies for absence
Apologies were received and accepted from Cllr. M Pritchett and Co Cllr B Laughton.
Declaration of interest
None declared.
Minutes of previous meetings
The minutes of the meeting of 26th February 2008 were proposed for acceptance by Cllr Davis, seconded by Cllr. P Elliott and agreed subject to the following amendment; at the site meeting at Middle Close, Mansfield Road, delete Cllr. McDowall and replace with Cllr Selby.
The minutes of the meeting of 11th March 2008 were proposed for acceptance by Cllr. Clarke, seconded by Cllr. Davis and agreed.
Recreational Areas
- Memorial Recreation Ground – No items raised.
- Acres – Cllr Stafford reported that the litter bin, near to the pavilion, had been broken off from its base. The Clerk referred to quotations from Brian Stocks to renovate the football pitch on the Acres. This was proposed by Cllr Reynolds, with the exception of the worm treatment, seconded by Cllr. Clarke and agreed. It was agreed that further consideration should be given to the work to be undertaken on the adjacent field, incorporating the removal of stones.
- Southwell Road – The Clerk reported that the damage to the soft surfacing had been repaired.
- Wilson’s Field – Cllr. Stafford reported damage to the new trees, recently planted in the enclosure.
Footpaths and Highways
The Clerk opened the discussion by referring to the letter received from Newark & Sherwood District Council regarding parking enforcement due to commence on 8th May 2008.
Cllr Stewart outlined the proposals for parking enforcement, generally. He stated that a number of wardens are being appointed to randomly patrol the areas with adequate office support to ensure enforcement procedures are followed. Enforcement will be undertaken dependant upon local priorities, and therefore some local bidding would be required.
Cllr Stewart stated that a meeting had been held in Rainworth regarding the proposed incinerator and various views had been expressed with some experts being against the proposal. It was stated that Farnsfield had raised concerns on highway grounds related to the volume of the projected traffic to service the incinerator and the times of operation.
The deteriorating state of Cotton Mill Lane and Crabnook Lane were raised with Cllr Stewart who agreed to raise the issue with County as these are designated bridleways.
The state of Southwell Trail was also raised as it was becoming badly littered and appeared to have been subjected to some ’fly tipping’. As this trail is managed by the County Council, Cllr Stewart agreed to pursue this matter.
Cllr Reeves raised concerns regarding parking on the Ridgeway estate suggesting that ambulances or fire engines would have difficulty gaining access due to badly parked vehicles. It was noted that there were no parking restrictions in the area and the relevant services had methods to deal with such problems.
Parish Plan Reports
Planning – Cllr Jepson stated that he had received the paper on the proposals to consider ‘Strategic Land Availability’ in the district from the Clerk. It was considered that there was nothing to raise at this stage as the papers set out the terms of reference for the review. Whilst Farnsfield is likely to be affected any proposals would be referred separately to the parish for consultation. The whole process is part of central government’s proposals to find land in order to build thousands of new houses to meet the projected national shortage.
Environment and tourism –Cllr McDowall had previously proposed that Farnsfield should enter the ‘Best kept village competition’. It was agreed to enter for 2008 and gain a measure of the state of the village in light of the competition.
Public transport – no matters raised.
Communications- It was noted that the Newsletter had not been produced due to the fire at the Village Centre destroying the copier. A replacement copier has been authorised by the loss adjuster and it was anticipated that the programme will get back on track in the near future.
Correspondence
The Clerk made available various items of correspondence for noting.
The letter regarding parking had been discussed earlier.
It was noted that the Village fete will be held on 5th July 2008 and whilst there was no request for local funding Cllr Stewart had made available funding for toilet provision as per 2007.
Financial matters
Accounts
The Clerk had previously circulated a set of accounts for consideration and approval. He requested that the invoice for Lane Sheppard be ignored as it was being paid separately by the loss adjusters as part of the Village Centre insurance clams, and circulated a revised schedule of accounts containing 10 cheques amounting to £4307.29p. These had been scrutinised by Cllr Jepson and were proposed for acceptance by Cllr Elliott, seconded by Cllr Davis and approved.
The Clerk stated that he had received a request for grant support for the upkeep of the church burial grounds under S 137. He stated that in previous years £500 had been granted.
Cllrs. FA Reynolds and KJ Clarke declared a non prejudicial interest and took no part in the discussion.
Cllr Elliott proposed that £500 should be granted, seconded by Cllr. McDowall and agreed.
Planning applications
08/00277/FUL – first floor extension to form shower room and proposed garden room at 18 Ridgeway Close, Farnsfield.
Application supported.
Safer Neighbourhood Group
Cllr Elliott informed the meeting of the lack of communication from the secretariat of the group whereby minutes of previous meeting has not been circulated and he and Cllr Selby missed the last meeting as they had not been informed of it. He has addressed these matters with the group and hoped for an improvement in the future.
Village Centre
The Clerk provided an update of the progress of the work in the Village Centre. He stated that al of the repairs had been agreed with the loss adjuster and hopefully it would all be completed by the end of April, subject to the availability of contractors.
The meeting closed at 8.50pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Finance and General Purposes Committee held at 7.30pm. on Tuesday 8th April 2008, in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. AD Jepson, PJ Elliott, R Davis,
M Salt (Clerk)
Apologies
Apologies were received and accepted from Cllrs. B
McDowall and FA Reynolds.
Minutes of the previous meeting.
The minutes of the meeting of 13th November 2007 were proposed for acceptance by Cllr Elliott, seconded by Cllr Jepson and agreed.
Matters arising.
None.
Review of accounts for 2007-8
The Clerk circulated a draft set of accounts for 2007-8. These suggested that the accounts were within budget and whilst there were some variations there were no causes for concern or review.
The Clerk suggested that the telephone set up in the Village Centre should be revised as the multi line system was not necessary to meets the current needs, this was agreed.
No financial risks were identified from the affairs of 2007-8 nor were any projected for 2008-9.
Standing Orders
Standing Orders were reviewed and no changes identified.
Terms of reference of Committees
These were reviewed and no changes were identified.
Contractors
It was agreed that existing contracts would be reviewed 3 months prior to renewal in order to assess if they meet current needs and are competitively priced.
Responsible Financial Officer
The role is undertaken by the Clerk. The job description was reviewed and no changes made.
Proposed administrative support for the Clerk
Following a preliminary between the Clerk, Chairman, Vice Chairman and Chairman of F&GP it was considered appropriate to consider the support services in order to provide a better service to the public.
The main concerns being a point of contact for queries and enquiries, which have steadily increased over the years, and to provide continuity in the absence of the Clerk for any reason.
It was agreed at that meeting that a draft list of ‘duties’ would be drawn up by the Clerk.
This draft was considered and refined. It was agreed that this item should be placed before a Council meeting in order that it should be discussed and a decision made.
The financial implications were considered and would be addressed by the Chairman at the Council meeting.
The meeting closed at 9.20pm.
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FARNSFIELD PARISH COUNCIL
Minutes of the Annual Parish Meeting held at 7.00pm on Tuesday 24th April 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. R Davis, PJ Elliott, M Hamilton, AD Jepson (Chairman), M Pritchett, FA Reynolds, LM Selby, G Stafford
M Salt (Clerk)
Co Cllr A Stewart + 4 members of the parish.
Cllr Jepson asked all to observe a minutes silence in respect for Mr A Linney who died on 23rd April 2008.
Minutes of the previous meeting
The minutes of the meeting held on 24 April 2007 were accepted as an accurate record.
There were no matters arising.
Mr Allington raised two matters:
Firstly relating to speeding vehicles through the village he queried why Farnsfield had no electronic signs similar to those in adjacent villages.
Cllr Elliott informed him that the Parish Council had tried to get these installed on a number of occasions but the County Council had resisted the request but had installed the larger signs, the ‘gated system’.
The second matter concerned the Warwick Arms, currently in a deplorable state. He was informed of the action taken by the parish council and Newark & Sherwood DC.
Comments were made regarding the circulation of the newsletter and they were informed that the issue due out in February was missed due to the fire at the Village Centre and that an issue was due out at the end of May. He was also informed that due to the incomplete coverage of the village spare copies were placed at strategic points in the village.
Hugh Milton commented regarding the parking in the village Main Street stating that there was a short stretch of double yellow lines near to the church that required removing.
Cllr Stewart noted the comments.
He asked if there had been any demand for allotments in the village and was informed that only one enquiry had been made in several years and the enquirer had taken up a plot at Edingley.
The meeting closed at 7.25pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
24th April 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. R Davis, PJ Elliott, M Hamilton, AD Jepson (Chairman), M Pritchett, FA Reynolds, LM Selby, G Stafford
M Salt (Clerk)
Co Cllr A Stewart.
Apologies for absence
Apologies were received and accepted from Cllr. R Reeves, B McDowall, KJ Clarke and Co Cllr B Laughton.
Declaration of interest
None declared.
Minutes of previous meetings
The minutes of the meeting of 1st April 2008 were proposed for acceptance by Cllr Elliott, seconded by Cllr. Stafford and agreed.
Housing needs survey
Jackie Colquitt, Rural Community Action, Nottinghamshire and Jill Sanderson, Community Housing Officer, Newark & Sherwood DC presented the Farnsfield Housing Needs Survey results.
The survey was seen as a good representative sample of the view of the village residents with over 45% of the questionnaires being returned. The survey revealed 33 requests for accommodation and the ensuing discussion centred around available land for development to meet the housing needs in Farnsfield.
It was agreed there may be limited opportunities and Jill would make further enquiries at the District Council and contact the parish council at a later date.
The Chairman thanked them for the report and information.
Recreational areas
- Memorial recreation ground – no matter reported.
- The Acres – Cllr Stafford commented that the litter bin required re-installing.
- Parfitt Drive – comments regarding litter in the area following a gathering at the weekend.
- Wilson’s Field – Cllr Stafford reported that he had been approached regarding the glare from the floodlights – the Clerk to contact Abacus.
The Chairman suspended Standing Orders
Cllr Stewart stated that he had looked into the situation regarding Cotton Mill Lane and Crabnook Lane, both were unadopted and were the responsibility of the householders. However as they are also bridleways they will be inspected and he will receive a report in due course.
Speeding on Mansfield Road, his enquiries reveal that there are no grounds for a reduced speed limit.
Parking regulation will be commencing on 12th May 2008.
Cllr Stewart was informed that the hearing loops in the two halls at the Village Centre had been installed.
Concern was expressed regarding the state of hedges overgrowing the footpath from Station Lane to Abbott Road and also the footpaths on Station Lane.
Cllr Stewart said that he was making contact with the ‘Friends of Southwell Trail’ regarding the concerns of fly tipping and dog fouling.
Standing Orders were re-instated.
Parish Plan Reports
Planning – dealt with earlier.
Sport and recreation – no report
Environment and Tourism – the village to be entered in the ‘Best kept Village Competition’.
Public Transport – no report
Communications – the Newsletter will re-commence with an edition to go out in May, articles required.
Correspondence
The Clerk circulated various items of correspondence for noting.
Financial matters
- Accounts – a schedule of accounts had been previously circulated containing 12 cheques amounting to £7669.33p. These were proposed for approval by Cllr Stafford, seconded by Cllr Pritchett and agreed.
- Section 106 Agreement – the Clerk informed the meeting that he had received the legal documents for the S106 agreement which had been signed in order to release the sum of money.
Planning applications
08/00201/FUL – porchway, study extension and alterations to roof at Wayside Tippings Lane, Farnsfield. (amended plans)
Application supported
07/01860/FUL – erection of a dormer bungalow on land adjacent to Middle Close, Mansfield Road, Farnsfield. (amended plans)
Following a site visit on 26th April 2008, application supported.
08/00393/FUL – forming a new extension over garage and kitchen, forming new dormer window to front elevation, and extending existing rear dormer window at 1 Gregory Gardens, Farnsfield.
Application supported.
Community Safety
No items to report.
Village Centre
The Clerk provided an update regarding the progress of the remedial work. He informed the meeting that a new water heater was being installed in the kitchen following complaints from users.
Agenda items for the next meeting
None
The meeting closed at 8.45pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
13th May 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. KJ Clarke, R Davis, PJ Elliott, M Hamilton, AD Jepson (Chairman), FA Reynolds, LM Selby, G Stafford
M Salt (Clerk)
Apologies for absence
Apologies were received and accepted from Cllr. R Reeves, B McDowall, M Pritchett and Co R Reeves.
Declaration of interest
None declared
Planning applications
08/00602/FUL – alterations to application 07/01221/FUL – proposed two storey side and rear extension at 26 Cockett Lane, Farnsfield.
Application supported.
08/00535/FUL – glazed atrium linking existing house, office, garage and garden at Swan Lodge, Upper Hexgreave, Farnsfield.
Application supported.
08/00538/LBC - glazed atrium linking existing house, office, garage and garden at Swan Lodge, Upper Hexgreave, Farnsfield.
Application supported.
07/01770/FUL – conversion of existing garage into dining room and proposed extension to include internal garages and bedrooms over at Park View, Beck Lane, Farnsfield.
Application supported.
The planning decisions made by Newark & Sherwood District Council were noted.
Support services
The Clerk circulated a paper suggesting service provision to assist the Clerk in providing an improved quality of service to the parish. It covered areas including general administration, communications, Newsletter preparation, maintenance of the web site; checks at the Village Centre and letting issues; minute taking at council meetings in the absence of the Clerk
It was proposed by Cllr Davis that this be approved, seconded by Cllr. Clarke and agreed unanimously.
It was noted that this provision would be at no extra cost to the council as there was no budget provision. The cost would be met from the Clerk’s salary and savings on web site hosting.
It was agreed that the matter be inserted in the next Newsletter and an advertisement for the service provision placed in the Newark Advertiser in order to ensure that a fair and open process was followed. Applications would be invited with the service provision commencing in June or July.
The meeting closed at 8.25pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
27th May 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. KJ Clarke, PJ Elliott, M Pritchett, FA Reynolds, R Reeves, LM Selby (Chairman – part meeting), G Stafford
M Salt (Clerk)
Co Cllr A Stewart.
Apologies for absence
Apologies were received and accepted from Cllr. B McDowall, R Davis, AD Jepson, M Hamilton and Co Cllr A Stewart.
Declaration of interest
None declared.
Minutes of previous meetings
The minutes of the meeting held on 24th April 2008 were proposed for acceptance by Cllr Pritchett, seconded by Cllr. Stafford and agreed.
The minutes of the meeting held on 13th May 2008 were proposed for acceptance by Cllr. Stafford, seconded by Cllr. Elliott and agreed.
Appointment of Chairman
Cllr Reeves proposed that Cllr Elliott be appointed as Chairman, seconded by Cllr Reynolds. Cllr Elliott accepted the proposal.
There were no other nominations and the proposal was supported unanimously.
Cllr Elliott took over as Chairman of the meeting.
Appointment of Vice – Chairman
Cllr Stafford proposed that Cllr L Selby be appointed as Vice Chairman, seconded by Cllr Pritchett. Cllr Selby accepted the proposal; there were no other nominations and Cllr Selby was elected unanimously.
Appointment of Committee members
Recreation Grounds Committee
Cllr G Stafford
Cllr KJ Clarke
Cllr M Pritchett
Cllr R Reeves
Village Centre Committee
Cllr KJ Clarke
Cllr M Hamilton
Cllr. G Stafford
Cllr M Pritchett
Finance and General Purposes
Cllr. R Davis
Cllr AD Jepson
Cllr FA Reynolds
Cllr B McDowall
Council representation at other organisations
Football – Cllr Reeves
Cricket – Cllr Clarke
Bowls – Cllr Elliott
Tennis – Cllr Elliott
PCC – Cllr Reynolds
Churchyard/clock – Cllr Davis
Police Liaison – Cllrs. Selby and Elliott.
Snow Warden – Cllr Stafford
The Chairman suspended Standing Orders at 7.50pm
Cllr Laughton informed the meeting that the County Council Highways Depot at Newark was relocating to Bilsthorpe.
Two green waste recycling centres were open at Inkersall Grange in the north of the county and at Freshgrow – A614 Rufford.
The application at Wonderland was refused by Newark & Sherwood DC by 7 votes to 5 based on the proposed appearance of the building.
He agreed to look into the actions required to rectify the surface defects on Crab Nook Lane and Cotton Mill Lane.
He informed the meeting that the County Council had changed its mind regarding the proposed closure of OAP homes in Ollerton following local opposition.
Standing Orders were re-instated at 8.05pm.
Recreation Grounds
- MRG – no items raised.
- Acres – Cllr Stafford commented that the litter bin required replacing. There has been an attempt to push open the pavilion doors. Cllr Reynolds agreed to meet with Cllr Reeves and the Clerk to discuss the stone clearance from the new field.
- Southwell Road – no issues.
- Wilson’s Field – The Clerk reported that he had contacted Abacus for a survey to be conducted on the lights on the play area.
Footpaths and highways
General concern was expressed regarding the overgrown state of grass and hedgerows. The Clerk agreed to contact the contractor SP Rose, who should have undertaken the work in May.
Parish Plan reports
Planning – it was reported that the Co-operative Society had purchased the Warwick Arms site; no details available regarding their proposals for the site.
Environment and tourism – The Clerk reported that the village had been entered in the Best Kept Village Competition, the first phase of judging taking place in June and the second in July.
Public transport – no items
Education and sport – nothing to report.
Correspondence
The Clerk circulated various items of correspondence for noting.
He referred to a letter received from Mrs Ruth Milliken regarding an overgrown tree on land adjacent to the footpath running alongside Ridgeway Close.
It was agreed that the maintenance of the tree was not the responsibility of the Parish Council as it was on land retained by Mr Gascoine and the footpaths had not been adopted by the local authorities. The Clerk to advise Mrs Milliken accordingly.
Financial matters
Accounts
The Clerk provided information on the schedule of accounts circulated to members.
They were proposed for acceptance by Cllr Stafford, seconded by Cllr Reeves and approved.
Accounts 2007-8
The Clerk reported that the audit had been called for 14th July 2008 and the accounts were in the process of being prepared for audit. Arrangements had been made to meet with the internal auditor. It is anticipated that they will be presented to Council in June.
Planning applications
08/00311/FUL – alterations and extensions to existing dwelling at The Willows, Quaker Lane, Farnsfield.
Application supported.
08/00465/FUL – wall to the east and south elevations of the property approx. 2 metres high at The Railway Building, Station Lane, Farnsfield.
Application supported.
The decisions made by Newark and Sherwood DC were noted.
Safer Neighbourhood Group
Cllr Elliott stated that he had expressed his concerns regarding the level of communication within the group organisation.
He stated that there had been a spate of burglaries in the village over the past weekend.
Village Centre
The Clerk stated that most of the work following the fire was complete. He was still negotiating with the loss adjuster and insurers.
He informed the meeting that a floor in the scouts area required repairing and re-covering. It was agreed that the order be placed with CG Rhodes.
Agenda items for the next meeting.
None raised.
The meeting closed at 8.55pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
10th June 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield
Present
Cllrs., R Davis, PJ Elliott (Chairman), LM Selby, M Pritchett
M Salt (Clerk)
Apologies for absence
Apologies were received and accepted from Cllr. R Reeves, B McDowall, KJ Clarke, AD Jepson, GD Stafford, FA Reynolds and M Hamilton.
Declaration of interest
None declared
Planning applications
08/01058/FUL – internal remodelling and internal alterations. Extensions to lean to roof. Demolish existing conservatory and rebuild as sun lounge at 15 The Ridgeway, Farnsfield.
Application supported.
08/00977/FUL – erection of single storey extension and insertion of two new bow windows at Ashlea, Crabnook Lane, Farnsfield.
Application supported.
08/00729/FUL – erection of single storey rear extension at 5 Birch Avenue, Farnsfield.
Application supported.
The decisions of Newark & Sherwood DC were noted.
The meeting closed at 8pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
24th June 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. KJ Clarke, R Davis, PJ Elliott (Chairman), M Hamilton, AD Jepson M Pritchett, R Reeves
M Salt (Clerk)
Apologies for absence
Apologies were received and accepted from Cllr. B McDowall, FA Reynolds, L Selby and G Stafford.
Declaration of interest
Cllr Elliott declared an interest at Agenda Item 8.3 – provision of support services.
Minutes of previous meetings
The minutes of the meeting of 27th May 2008 were proposed for acceptance by Cllr Pritchett, seconded by Cllr. Clarke and agreed.
The minutes of the meeting of 10th June 2008 were proposed for acceptance by Cllr Davis, seconded by Cllr Pritchett and agreed.
Recreation Grounds
- MRG – no items raised.
- Acres – Cllr Stafford passed on a message that the litter bin was missing. The Clerk reported that it had been taken away for repair. Cllr Reeves said that 15 ton of top soil had been delivered to the Acres to fill in the goal areas. He also suggested that the pitches be turned around and extra pitches be created to accommodate Southwell United teams.
- Southwell Road – The Clerk reported that further damage had been caused to the soft surface areas and was being repaired.
- Wilson’s Field – Cllr Jepson said that he had received further enquiries regarding the steps on Footpath 1 leading from Mansfield Road. The Clerk stated that he had a meeting with Charlotte Jolly, NCC Footpaths on Thursday 26th June and would raise the matter again with her. He would also check with Abacus for a report concerning the floodlights.
Footpaths and highways
The Clerk informed the meeting that SP Rose had cleared the footpaths, any residual problems to be brought to his attention.
Cllr Reeves stated that the way marker at the Main Street end of ‘Neddy’s Jitty’ had broken off, it appeared to be rotten. Cllr Clarke complained that the footpath from Alexandra Road to Station Lane was overgrown.
The Clerk said that he would raise all of these matters at the meeting with NCC on Thursday.
The Clerk had circulated a proposal from CPRE to create a circular walkway in Farnsfield and install seats and signs. This proposal was agreed.
Parish Plan reports
Planning – Cllr Jepson stated that he had not received any further information following the housing needs survey in Farnsfield.
Environment and tourism – The Clerk reported that the village had been entered in the Best Kept Village Competition, the first phase of judging taking place in June and the second in July, no further information available.
Public transport – no items
Education and sport – Cllr Elliott requested information items from the Cricket Club for insertion in the next Newsletter; he already had one from Tennis. Cllr Clarke to pursue.
Communications – Newsletter due out in July. It was suggested that maps showing the village footpaths should be available plus a notice board shown the overall plan of the maps. The Clerk to make enquiries regarding availability and funding.
Correspondence
Various items of correspondence were circulated attention was drawn to the invitation to enter a team in the Village Bowls Match, passed on the Cllr Reeves.
Financial matters
- Accounts – The Clerk had previously circulated a schedule of accounts consisting of 18 cheques amounting to £38,205.70p, scrutinised by Cllr. Jepson, he explained that there were several invoices on the schedule arising from the fire at the Village Centre. Zurich Insurance has forwarded a cheque in part settlement for FPC to pay the invoices. They were proposed for approval by Cllr Davis, seconded by Cllr. Pritchett and approved.
- Accounts 2007-8 – The Clerk had previously circulated all Councillors with the final set of accounts for 2007-8 and the Audit Commission documents.
There were no queries regarding the accounts and they were proposed for acceptance by Cllr Jepson, seconded by Cllr Pritchett and approved.
The Clerk reminded the members that they had previously been circulated a copy of the Annual Return for 2006-7. He dealt with the questions in Section 2 individually and all points were agreed.
The Chairman signed the return at Section 1 and 2, followed by the Clerk.
The Clerk advised the meeting that the appropriate notice advertising the audit had been properly posted and the accounts would be submitted in time to meet the designated audit date set by the Auditors.
- Appointment of Support Services to the Clerk – Cllr Elliott having declared a prejudicial interest left the room. The chair was taken by Cllr Davis. There were no members of the public present therefore no reason to exclude anyone from the discussion.
The Clerk circulated the letters received from Wardencheck and Executive Development and informed the meeting that these were the only applications received although there had been 3 enquiries following the placing of the advertisement in the Newark Advertiser and Trader.
Following a discussion and consideration of the documents Cllr Hamilton proposed that the contract be awarded to Executive Development on the grounds that they were able to provide better web support than Wardencheck, all other points being equally covered in the two applications. This was seconded by Cllr Jepson and agreed unanimously.
Cllr Davis requested confidentiality and asked the Clerk to inform the applicants by letter.
Cllr Elliott rejoined the meeting and requested to be informed of the result and was advised that letters with the decision would be sent out. He stated that he could infer from the response that Wardencheck had not been given the contract and stated that he would raise an item under ‘any other business’
Cllr Elliott resumed the chair.
Planning applications
08/01107/FUL – erection of single storey extensions to front and rear of property; alterations to garage at Rosebank, Crab Nook Lane, Farnsfield
The application was supported.
Community Safety Group
Cllr Elliott informed the meeting that there had been a spate of burglaries in the village the previous weekend and there was a good likelihood that the police would be able to prosecute the offenders.
He also informed the meeting that Pc Thompson, local beat officer, was off work on sick leave.
Bilsthorpe has been moved into another Safety Group area.
Cllr Elliott stated that he had contacted Dist Cllr Armstrong for a reply regarding the provision of CCTV cameras in Farnsfield.
Farnsfield Village Centre
No further items raised following the discussion in accounts.
Agenda items for the next meeting
None raised.
The Chairman stated that he was including an item of any other business:
He produced a document from his briefcase and stated that when the Council considered the support for the Clerk he had declared an interest but the Clerk had not despite being included on the Executive Development website, he then produced a copy of the website. He stated that the Clerk should have declared an interest and have left the room as he worked for Executive Development.
This was refuted by the Clerk who stated that he had no interest to declare as his association with Executive Development was some 5 years ago on a particular project.
There was a general discussion and Cllr Davis proposed that the previous decision to award the contract to Executive Development be revoked pending further enquiries. This was seconded by Cllr Jepson and agreed.
Cllr Elliott was asked why he had not raised this matter earlier and did not comment.
The meeting closed at 9.20pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
8th July 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. R Davis, PJ Elliott (Chairman), M Hamilton, AD Jepson,
M Pritchett, FA Reynolds, L Selby, G Stafford
M Salt (Clerk)
Apologies for absence
Apologies were received and accepted from Cllr. B McDowall, KJ Clarke and R Reeves.
Declaration of interest
None declared.
Planning applications
08/00415/FUL – extension/conservatory to rear elevation at Fairway Station Lane, Farnsfield.
Application supported.
08/01493/FUL – demolish existing bungalow and construct new dwelling at Willow Fen, Station Lane, Farnsfield. The application was discussed and supported following a vote, 4 in support and 3 against.
08/01494/FUL – construction of detached dwelling with new vehicular and pedestrian access at Fosse Way, Station Lane, Farnsfield.
The views of local residents were considered and it was deemed appropriate that a site visit would occur on Saturday 12th July 2008.
Following the site visit the application was supported but concerns were expressed regarding the access on to Station Lane.
The planning decisions made by Newark & Sherwood District Council were noted.
The meeting closed at 8.05pm.
FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
22nd July 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. R Davis, PJ Elliott (Chairman), B McDowall, AD Jepson FA Reynolds, G Stafford, L Selby
M Salt (Clerk)
Cllrs A Stewart and B Laughton
Apologies for absence
Apologies were received and accepted from Cllr. R Reeves, M Pritchett, KJ Clarke and M Hamilton.
Also received from Cllr N Armstrong.
The Chairman suspended Standing Orders at 7.31pm to allow Cllrs Stewart and Laughton to comment.
Cllr Stewart stated that the County Council were progressing an agreement with Ulyett Landscapes Ltd to sponsor the White Post roundabout.
Cllr Laughton outlined the new proposals under Section 106 agreements charge developers a proportionate charge against the size of the development; the money paid would support the local infrastructure and would be unlikely to be channelled towards Parish Councils in the future. He made reference to a consultative document, (passed earlier by the Clerk to Cllr Jepson for comments as it related to planning matters).
Standing Orders were reinstated at 7.42pm.
Declaration of interest
None declared.
Minutes of previous meetings
The minutes of the meeting of 24th June 2008 were proposed for acceptance by Cllr Jepson, Cllr Elliott commented that he did not accept the wording in the minutes for agenda item 8.3. He agreed to offer an alternative form of wording for consideration. The approval of the minutes was deferred.
The minutes of the meeting of 8th July 2008 were proposed for acceptance by Cllr Jepson, with the proviso that it was noted that the decision regarding Fosse Way, Station Lane, was not a delegated one, seconded by Cllr Selby and agreed. The Councillors attending at the site visit were Cllrs. Jepson, Selby, Pritchett and Elliott.
Recreation Grounds
- MRG – no items raised.
- Acres – Cllr Stafford commented that a large amount of litter had been left in the area following parties. The Clerk reported that work had commenced on the football pitches but no further information was available due to the absence of Cllr Reeves.
- Southwell Road – Nothing reported.
- Wilson’s Field – Cllr Stafford commented that the litter bin had been broken off.
Footpaths and highways
The Clerk informed the meeting that he had met with Charlotte Jolly and Matt Duckworth from Nottinghamshire County Council regarding the P3 footpath agreement.
A schedule of actions had been agreed and details would be summarised by Charlotte Jolly and sent to the Clerk.
Comment was made regarding a bench on Southwell Trail which was now too high due to erosion of the surface. Cllr Stewart was to raise the matter with the Friends to Southwell Trail Committee.
The Clerk stated that he had reported the demolished village sign on Mansfield Road to NCC Highways.
Parish Plan reports
Planning – Cllr Jepson reported on the N&S DC Framework Supplementary Planning Document and proposed that the reasons for agreeing were as follows:
- To ensure a development is directly financially committed to :
- benefiting the community, e.g. enhancing the community, infrastructure etc.
- provision of additional facilities/infrastructure which may be needed to improve the well being of the inhabitants
- to avoid downgrading the existing facilities and environment
General comments – based on past experience consultation should not be confined merely to a paper exercise which appears to be the existing system. Parish/Town Councils should be given the opportunity to discuss at local level with the planning department all aspects of the proposed development and the likely effects on the residents. In the past this has not been the situation and in some instances where a development was to be provided adjacent to existing properties the occupants have not even been allowed to see the proposed landscaping proposals which could affect them. Local problems with the landscape, infrastructure etc. are not always apparent to non residents and this is an aspect that often requires local input verbally.
The comments of Cllr Jepson were agreed as the formal response to the document.
Environment and tourism – No further information regarding the Best Kept Village entry.
Cllr McDowall offered assistance with the footpaths projects when received.
Public transport – Comments regarding lack of bus timetables; the Clerk to acquire copies and place in the bus shelters.
Education and sport – no items
Communications – Newsletter published, scheduled to be circulated in the village on 23 July 2008.
Correspondence
Various items of correspondence were circulated for information.
Financial matters
Accounts – The Clerk had previously circulated a schedule of accounts consisting of 12 cheques amounting to £6648.81p, scrutinised by Cllr. Davis, they were proposed for acceptance by Cllr Jepson, seconded by Cllr Selby and agreed.
Planning applications
08/01613/FUL replace flat roof with patent glazed pitched roof to existing sun lounge extension at The Limes ‘Tumblewood’, Station Lane, Farnsfield.
Application supported.
08/01574/FUL – rear ground floor extension at 19 Spring Lane, Farnsfield.
Application supported.
Community Safety Group
Cllr Selby reported that she had attended the last meeting of the group, Pc Thompson was due back at work imminently, Pc Hunt attended in his place at the meeting.
Updates were provided regarding the current issues in the surrounding villages. The main issue in Farnsfield being vandalism to cars in the Main Street, the alleged offender is reputed to live at Mansfield. Speed detection in the village has been mounted.
Cllr Davis enquired if N&SDC were enforcing the parking restrictions in the village.
Farnsfield Village Centre
The Clerk reported that a firm would shortly be installing some equipment in the Committee and Scout Rooms in an attempt to remove the residual smell from the after effects of the fire.
Agenda items for the next meeting
None raised.
The meeting closed at 8.50pm.
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FARNSFIELD PARISH COUNCIL
Minutes of a meeting of the Council held at 7.30pm on Tuesday
5th August 2008 in the Lower Hall, Village Centre, New Hill, Farnsfield.
Present
Cllrs. KJ Clarke, R Davis, PJ Elliott (Chairman), AD Jepson, M Pritchett, G Stafford, L Selby
M Salt (Clerk)
Apologies for absence
Apologies were received and accepted from Cllr. R Reeves, B McDowall, FA Reynolds and M Hamilton.
Declarations of interest
None declared.
Planning applications
08/01676/FUL – alterations to existing garage/workshop and car port to form triple garage at The Old Pharmacy, Main Street, Farnsfield
Application supported.
08/01675/FUL – erection of single storey extension to rear of Brambles, 9 Far Back Lane, Farnsfield.
Application supported.
08/01659/FUL – erection of first floor rear extension at Nether Close, Southwell Road, Farnsfield.
Application supported with 2 abstentions.
08/01070/LBC – replace windows at Holdyke Cottage, Blidworth Road, Farnsfield
Application supported.
08/01702/FUL - erection of a pet centre at White Post Farm, Mansfield Road, Farnsfield.
Decision deferred until a site meeting on Friday 8th August 2008.
At the site meeting at 10am on 5th August 2008 attended by Cllrs. P Elliott, AD Jepson, L Selby, KJ Clarke, M Pritchett, G Stafford and M Salt, the application was supported.
08/01713/FUL – first floor extension over existing ground floor single extension at 31 Alexander Road, Farnsfield.
Application supported.
There were no decisions received from Newark & Sherwood District Council.
The meeting closed at 8.27pm.
An additional planning application was considered on 8th August 2008, following the site meeting, (in view of the closing date for comments from the Council imposed by Newark & Sherwood DC), by Cllrs. P Elliott, AD Jepson, L Selby, KJ Clarke, M Pritchett, G Stafford.
08/01512/OUT – erection of a two bedroomed bungalow with attached garage on land to the rear of Blue Haze, Tippings Lane, Farnsfield.
The application was proposed for objection by Cllr Jepson on the grounds that it was back land development and was contrary to the policies of Newark & Sherwood DC Local Plan, H13,H21 and H23; seconded by Cllr Clarke and agreed unanimously.
The meeting closed at 10.55am.
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