Extras

Newton Carnival Team
Minutes Of Meeting
HELD ON
WEDNESDAY 1ST APRIL 2009

Present: Lisa, Paul, Kathryn, Matthew, David, Kath
Apologies: Dexter, Sue, Chris, Sam

MINUTES OF LAST MEETING & MATTERS ARISING
Lisa apologised for minutes of the last meeting not being available, due to a virus on the laptop.  Paul  has since had this rectified. 

HIKE & BIKE
Posters, flyers and letters ready for distribtion by members to local groups, pubs, schools, anyone interested.   It was noted that certain details on forms for the Hike & Bike were incorrect - Lisa to amend.
Members to promote the event  as much as possible.

PLANT FAYRE
Booking forms available - all stalls £5.00, payment  in advance.  Members asked to look out for cheap plants.  Lisa to print booking forms.

CONTAINERS
Great job done last Sunday!  However, further work still to be done.  All members available to meet this Saturday at 3.00pm.  Marquees are due for hire very soon so equipment needs to be sorted and easily accessible.  Lisa to ask Chris about ratchet straps. 

GRANT APPLICATIONS
3 grants submitted – Lisa explained.  Update at next meeting.
Special thanks to Sue for summarising the accounts at short notice.

CARNIVAL UPDATE
Bands - 4 bands booked and confirmed.
Entertainment – ‘Pogo’ the clown booked.  Circus workshop organised.  Belly dancer – agreed to book.

Chinese dragon to lead parade – Dexter has sourced loan of a traditional Chinese dragon, asking members what they thought about this leading the parade this year.  It was agreed that this was an excellent idea – although Paul pointed out that manpower to carry this was needed!  Lisa emphasised that we need to start and contact people who have offered help over the years.
Any other suggestions for the parade – Matthew suggested an Hawiian theme to bring colour and vitality to the parade.  It was agreed that this was an excellent idea!  To be considered and discussed at next meeting.  Members were asked to bring ideas to the next meeting.

Tenders for catering, etc  – Lisa informed members that all tender forms are now in.  These will be sorted out over the weekend with the best services and prices being booked. 

AOB
Containers - Paul explained about issues arising regarding the containers, namely damage to the Parish grounds as a result of these being sited.  Paul proposed that we clean up the area where damage had occurred.  This was discussed and agreed.  Kath suggested members attending the next council meeting to raise concerns that not all damage was due to the siting of our containers.  David said he would be attending the council meeting and that he would be happy to raise this point in addition to other issues.

Action - Members agreed to tidy up the damaged area on the field with photographs being taken before and after.  Members suggested asking the council when the area will be put back to how it was before the MUGA was built!

Raffle tickets – Kathryn distributed raffle tickets to all members to sell.

Spring Fayre – Members asked how much was raised at this event.  Lisa to obtain figures for next meeting.

Leaflets for forthcoming events – Any leaflets for schools need to be distributed this week before breaking up for the Easter holidays.

DATE OF NEXT MEETING

WEDNESDAY 22ND APRIL – 7.00PM, GEORGE & DRAGON.