Extras

NEWTON CARNIVAL TEAM

MINUTES OF ANNUAL GENERAL MEETING
HELD ON
WEDNESDAY, 6th SEPTEMBER 2008

PRESENT:  Lisa & Dexter Bullock, Paul Baker, Kathryn Mann, Kath whittle, Matthew Ward, Sharon Calladine, David Purdy, Ellie Ball, Rebecca ball, Meghan Bullock, Natalie Calladine, Sue Twigg, Chris Marsden.

APOLOGIES:  Nigel & Julie Moss, Lynn Porter, Sam Baker, Angela Harvey

WELCOME

Dexter welcomed everyone to the meeting including general introductions.

ANNUAL REPORT

All present were given a copy of this year’s annual report.  Dexter asked about distributing a copy of the report to all the parish.

ACCOUNTS

Kathryn ran through details of current accounts, itemizing income and debits.  We have a good balance, however it was noted that major fundraising would be needed to enable us to stage next years events. Budgets and targets will need to be set and adhered to.    

Copy of the accounts were made available for all present. These will be published when they have been audited.

ELECTION OF MANAGEMENT TEAM

Two resignations received – Nigel & Julie Moss.  Dexter read out their letter of resignation. A letter of thanks will be sen to them in recognition of all their hard work over the 10 years.

The following members were elected as management team

Chair                                       Dexter Bullock
Vice Chair                              Paul Baker
Secretary                               Lisa Bullock
Treasurer                               Lynn Porter
Signatories                            Sam Baker & Kathryn Mann                                               
Appeals Coordinator            Kathryn Mann
Web Manager                       Paul Baker with assistance of Stu
Stage Manager                     Sharon

 

Members:                                           Matthew Ward
                                                            Kath Whittle
                                                            David Purdy
                                                            Sue Twigg
                                                            Chris Marsden
                                                            Sam Baker
                                                            Angela Harvey

John Calladine suggested juniors forming a committee for themselves to assist with the carnival team.  A chair, treasurer and secretary would need to be elected under the guidance of the team.

The following were elected to take this venture forward

 Chair                                                  John Calladine
Vice Chair                                          Jamie Mann  
Secretary                                           Meghan Bullock
Treasurer                                           Natalie Calladine
Events Managers                              Rebecca & Ellie Ball
           

John Calladine offered to be spokesperson and to go ahead and organise a meeting of juniors interested.  Update/feedback at next team meeting.

PRESENTATIONS

Unfortunately, due to a technical fault it was not possible to go ahead with this.

WEBSITE

Paul explained a little bit about formation of the Website in the beginning including costings, etc, to keep this updated.  Costs soon mounted up – however, this was still rather cheap compared to other quotes. 

Having realized how much this was costing, the future of the website was discussed.  Dexter’s work colleague looked at the site and went away to look at re-vamping the site at a lesser cost. 

Thanks to Stu the website is now far more professional and modern.  Running costs have also been reduced by 50% - it doesn’t cost anything to add updates.  Paul explained other benefits of the current site.  Hopefully this new site will attract greater attention to promote out cause.

Paul thanked everyone for their assistance in keeping this running.  Juniors were invited to add to the site and any feedback is gladly welcome. 

All members were given the opportunity to have their own Carnival emails which would be linked into their own personal addresses.
All members agreed to have this facility, Stu would work on this over the next couple of days. These would be our Christian names followed by @newtoncarnival.org

FORTHCOMING FUND RAISING EVENTS

Calendar – themes were discussed, each month celebrating carnival fund raising events.  Dexter to source costing of producing the calendar.  Need to take photo’s asap.

January – New year, hangover
February – Valentines
March – CQ Disco
April –Hike & Bike
May – Plant Fayre
June – Pirate
July – Carnival
August - Summer
September – School theme
October - Halloween
November – Christmas Fayre
December – Santa’s run

Need volunteers to take part in calendar and ideas for props for photo’s.

JUNIOR SUGGESTIONS:

Fun day
Bag packing
Car wash
Nail manicures
Car boot

Dexter thanked all for attending and their input. Due to the acoustic in the community centre it was suggested that we hold a further meeting next week at the George and Dragon

DATE OF NEXT MEETING
Wednesday, 10th September 7.00pm